Administrative Assistant to VP

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon.

We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman’s Space Sector is seeking an Administrative Assistant to VP - Level 5 to join our team in Huntsville, AL. This position is 100% onsite and cannot accommodate telecommute work.

Position Overview:

The Administrative Assistant will support the VP of Missile Defense Integration Business Unit. The position requires a self-motivated professional who will provide high-level administrative and operational support to the Space Systems Sector VP of Missile Defense Integration and the broader leadership team. This role manages complex calendars, coordinates senior-level meetings and events, prepares executive-level communications and presentations, and serves as a key point of contact for internal and external stakeholders.

The ideal candidate is proactive, highly organized, exercises sound judgment in an ambiguous environment, an experienced traveler or executive travel planner and can effectively manage multiple priorities in a fast-paced environment while maintaining strict confidentiality.

In this job, you will:

• Manage complex calendars, including scheduling meetings, resolving conflicts, and ensuring appropriate preparation time and materials for the executive.
• Coordinate domestic and international travel arrangements, including itineraries, transportation, lodging, and changes as needed.
• Plan and support leadership meetings, town halls, and other events (agenda development, materials preparation, logistics, minutes, and follow-up actions).
• Prepare, edit, and format correspondence, reports, presentations, and other executive-level documents with a high degree of accuracy and professionalism.
• Screen, prioritize, and route incoming emails, calls, and requests; respond on behalf of the executive where appropriate and escalate issues as needed.
• Process and reconcile expense reports, purchasing requests, and other administrative transactions in accordance with company procedures.
• Maintain organized files and records (electronic and paper) to ensure easy retrieval and compliance with records-management requirements.
• Build and maintain effective working relationships with internal partners and external stakeholders, representing the executive with professionalism and discretion.
• Handle sensitive and confidential information with the highest level of integrity and judgment.
• Anticipate executive needs; demonstrated ability to solve complex operational bottlenecks independently.
• Support special projects and ad-hoc assignments as requested by the executive or HR/leadership.

Basic Qualifications:

• High School diploma or equivalent and 8 years additional education and/or related experience.
• Must have the ability to obtain and maintain a U.S. Government Secret security clearance
• Demonstrated proficiency with Microsoft 365 (Outlook, Word, PowerPoint, Excel, Teams) and virtual meeting platforms.
• Proven experience managing complex calendars, travel arrangements, and meeting logistics.
• Strong written and verbal…