HR Coordinator

Key Responsibilities

• Support the Human Resources department by assisting with payroll support responsibilities while developing knowledge of payroll and compensation administration processes.
• Help with administrative HR functions, employee record management, and onboarding activities.
• Receive training in payroll and compensation administration to serve as a backup resource for payroll processing and related functions, providing operational support to the HR team.

• Assist with payroll preparation and payroll-related administrative tasks.
• Learn payroll processing procedures and payroll system functionality.
• Provide backup support for payroll administration during absences or peak periods.
• Assist with timekeeping audits and time clock maintenance.
• Support compensation plan administration and document management.
• Assist with payroll reporting and payroll record maintenance.
• Learn payroll compliance requirements and payroll processing workflows.
• Support year-end payroll preparation activities as assigned.
• Other duties as assigned.

• Assist with onboarding and new hire paperwork processes.
• Maintain employee files and records within the HR system.
• Process employee maintenance changes such as address updates, deductions, and general employee data changes.
• Assist with new hire orientations and onboarding coordination.
• Support recruitment activities including interview scheduling and applicant tracking.
• Assist with HR reporting, data entry, and record audits.
• Help maintain HR forms, templates, and documentation.
• Respond to general employee HR questions and requests.
• Assist with filing, document retention, and records management.
• Support benefits administration and other HR operational activities as needed.
• Other duties as assigned.

• Maintain confidentiality of employee and payroll information.
• Assist with special projects and department initiatives.
• Support continuous improvement of HR and payroll processes.
• Other duties as assigned.

• Strong organizational and administrative skills.
• Strong attention to detail and accuracy.
• Ability to handle confidential and sensitive information professionally.
• Strong verbal and written communication skills.
• Ability to manage multiple tasks and deadlines.
• Strong customer service and interpersonal skills.
• Basic analytical and problem-solving abilities.
• Proficiency in Microsoft Office, especially Excel and Word.
• Ability to learn HR and payroll systems and processes.
• Ability to work independently and collaboratively within a team environment.

Associate’s or Bachelor’s degree in Human Resources, Business Administration, Accounting, or related field preferred. Equivalent work experience may be considered.

1–3 years of administrative, HR, payroll, accounting, or office support experience preferred.

Experience with HRIS, payroll systems, or HCM systems preferred but not required.

Experience handling confidential information preferred. The purpose of this outlined job description is to focus attention on the most important aspects of the job. It is not intended to be a complete list of every duty and it is therefore to be expected that the day to day performance of the job will frequently include tasks not listed above. The list of duties for which the job-holder is responsible may be varied or added to at the discretion of your manager.

Any permanent alterations are added to the job description.