Inventory & AP Coordinator

Inventory & Accounts Payable Coordinator

Company Overview:
Royal Oak Enterprises, LLC is a leading manufacturer and marketer of branded and private label charcoal, manufactured fire logs, fire building products, matches and toothpicks. In addition, the Company also manufactures railroad cross ties, which strengthens our relationship with our suppliers in the charcoal business. We offer a full suite of grilling products including charcoal briquettes, all-natural lump charcoal, fire starters along with the Pine Mountain fire-building brand, the Diamond brand, and the Specialty Wood Products brand.

Position Summary:

The Inventory & Accounts Payable Coordinator is responsible for the execution of accurate inventory management and cycle counting across the plant, including verifying the receipt of raw materials, packaging, and consumables, and maintaining reliable on-hand inventory records in Microsoft D365. The role also owns accounts payable transaction processing in Microsoft D365. This position works cross-functionally with Maintenance Purchasing/Planning, the Admin Services Manager, Production Manager, Operations Manager, and Plant Manager, and serves as a key control point for inventory accuracy and spend integrity.

Key Responsibilities:

• Inventory & Cycle Count Management
• Own execution of the plant's cycle count program: count assigned items on a recurring schedule (daily/weekly by ABC classification — high-value and fast-moving items counted most frequently) to maintain inventory record accuracy without requiring full plant shutdowns for annual counts.
• Maintain perpetual inventory records for raw materials, packaging, and consumables (sawdust, char, lime, coke, starch, propane, fuels, MRO/maintenance supplies, and packaging materials) in D365.
• Investigate and document root cause on cycle count variances above threshold; drive corrective action with Maintenance, Production, and Purchasing.
• Track and report inventory accuracy (target: 98%+ record accuracy,