Marketing Events Coordinator

Summertown Metals is a manufacturer and distributor of quality building materials and building solutions and is a great place to work with competitive pay, benefits, paid vacation, and positive work environment.

Position:Marketing Events Coordinator

Location: Summertown, TN

Job :582

# of Openings:1

The Marketing Events Coordinator plans and executes events associated with the Main Branch, coordinates company wide open houses, and supports branch-led events with shared materials, guidance, and quality control. This role ensures events are properly staffed, customer-ready, professionally branded, and completed with accurate financial records.

What success looks like:
Main Branch events are organized, professionally presented, properly staffed, and completed with all logistical and promotional needs addressed.

What it will take:

• Maintain the Main Branch event calendar and coordinate approved marketing, community, customer, and employee events.
• Manage staffing, vendors, refreshments, signage, promotional materials, setup, teardown, and event-day needs.
• Coordinate event promotion with Marketing and ensure leads or customer information are routed for timely follow-up.
• Participate in events as needed and address issues early to protect the customer and guest experience.
• On events you are first in-last out to ensure coordination of the event from start to finish. From ensuring setup is completed in time to ensuring cleanup and breakdown is complete.

What success looks like:
Open houses across all locations are consistently organized, adequately staffed, customer-ready, and professionally executed.

What it will take:

• Serve as the primary coordinator for company open houses, regardless of branch or market.
• Work with the customer, Sales, and branch personnel to confirm the site is ready, including access, parking, traffic flow, restrooms, safety needs, and weather contingencies.
• Coordinate staffing, advertising, invitations, refreshments, directional signage, printed materials, and branded displays.
• Maintain a planning checklist and timeline, assign responsibilities, and confirm readiness before the event.
• Complete a brief post-event recap covering attendance, results, final expenses, and recommended improvements.

What success looks like:
Local branches retain ownership of their routine events while receiving the resources and support needed to represent Summertown Metals professionally.

What it will take:

• Assist branch managers and local marketing leads with event planning questions, timelines, and high-level quality control.
• Coordinate access to shared tables, tablecloths, tents, signage, banners, printed materials, apparel, promotional items, and other event assets.
• Review event plans and materials as needed to maintain consistent branding and a professional presentation.
• Maintain an organized inventory of event materials and track their location, use, return, and replacement needs.

What success looks like:
Event and marketing spending is controlled, properly documented, and assigned to the correct branch and expense category.

What it will take:

• Maintain approved event budgets and track committed and final costs for Main Branch events and company open houses.
• Collect receipts and invoices and confirm the correct branch, category, business purpose, and GL code.
• Work with Accounting and local marketing leads to resolve missing documentation and complete reconciliation before month-end close.
• Assist Marketing leadership and branch managers with clear visibility into event spending, remaining budget, and projected needs.

What success looks like:
You remain flexible and support the wider Marketing and Customer Experience teams while meeting event commitments across the company.

What it will take:

• Travel to branch or customer locations and support occasional evening or weekend events when required.
• Communicate event schedules, travel needs, and time-away requirements with management in advance.

Assist with related marketing, customer experience, and administrative responsibilities as assigned.