Accounts Receivable Specialist

Account Receivable Specialist

The Accounts Receivable Specialist supports operational efficiency and company profitability by accurately and promptly applying customer payments to accounts. This position is responsible for processing cash receipts, reconciling transactions, balancing the cash drawer, and maintaining accurate accounts receivable records.

• Accurately post customer payments to accounts promptly.
• Generate and distribute customer invoices and statements.
• Monitor aging reports and contact customers regarding past‑due invoices and perform collection activities in a professional and timely manner.
• Resolve billing discrepancies by working with customers, sales representatives, and internal departments.
• Maintain accurate customer account records.
• Reconcile customer accounts and research payment issues.
• Process credit memos, adjustments, and account corrections when appropriate.
• Prepare weekly and monthly Accounts Receivable reports.
• Assist with month‑end closing activities.
• Support the accounting department with additional administrative duties as needed.

• High school diploma or GED required.
• Associate degree in Accounting, Finance, or Business preferred.
• Minimum of 2 years of Accounts Receivable or accounting experience preferred.
• Proficient in Microsoft Excel, Outlook, and other Microsoft Office applications.
• Experience with ERP or accounting software preferred.
• Strong attention to detail and accuracy.
• Excellent communication and customer service skills.
• Ability to prioritize multiple tasks in a fast‑paced environment.
• Professional, dependable, and self‑motivated.

• Experience with business‑to‑business (B2B) collections.
• Understanding of accounting principles.
• Strong problem‑solving and conflict‑resolution abilities.
• Comfortable communicating with customers regarding payment issues while maintaining positive relationships.

• Competitive hourly pay based on experience.
• Health, dental, and vision insurance.
• 401(k) with company match.
• Paid vacation and holidays.
• Employee‑owned company culture.
• Stable, growing business with opportunities for advancement.

• Monday through Friday.

• Has experience collecting commercial (B2B) accounts rather than consumer debt.
• Can professionally handle difficult conversations with collection customers.
• Is highly organized and detail‑oriented.
• Is comfortable using Excel to analyze aging reports.
• Works independently while collaborating with sales and customer service.
• Understands that maintaining customer relationships is just as important as collecting payments.

Industrial Supply Company is an Equal Opportunity Employer.