Events Manager

Events Manager

Rose-Hulman Institute of Technology invites applications for the position of Events Manager within the Union & Student Activities Office. This position plays a vital role in enhancing the student experienceoutside the classroom by supporting the successful planning, coordination, and execution of a wide range of campus and community events. The Events Manager serves as the primary coordinator for reservations and event operations within the Student Union and Campus Chapel, managing both internal and external event requests and serving as the lead administrator of the Institute’s event management system.

Working closely with campus partners, clients, and service providers, this position coordinates event logistics, room setups, audiovisual services, catering, and other special event requirements to ensure exceptional service and a seamless event experience.

The Events Manager is responsible for maintaining event-related inventories and organizing multiple storage areas within the Student Union. The role assists the Director with the recruitment, training, scheduling, and supervision of student employees, providing leadership and on-site oversight during event setups and operations. Additionally, the Events Manager works directly with external clients to coordinate site visits and manage contracts, insurance documentation, and other risk management requirements associated with facility use.

This position also supports the day-to-day operation and maintenance of the Student Union and Campus Chapel by identifying facility needs, submitting and monitoring work orders, coordinating equipment repairs, and facilitating routine maintenance and custodial activities. Administrative responsibilities include processing invoices, check requests, and purchasing card reconciliations; preparing and managing external contracts; and maintaining accurate and current information on internal and external websites related to the Student Union and Chapel.

The Events Manager performs other duties as assigned in support of departmental goals and the Institute’s mission, contributing to a welcoming, engaging, and well-managed campus environment.

Qualified candidates will possess an associate degree in business, communications, marketing, or a related field, along with two tothree years of experience in event planning, scheduling, facility operations,or venue management. Experience utilizing event management software and reservation systems is required. Candidates must demonstrate knowledge of risk management practices, contract administration, insurance requirements, and event safety protocols. The successful candidate will have the ability to effectively manage multiple priorities in a fast-paced environment while maintaining exceptional attention to detail and strong problem-solving skills.

Excellent verbal, written, and interpersonal communication skills are essential, as isthe ability to build positive relationships with a wide range of internal and external stakeholders. Strong analytical, organizational, and projectmanagement skills are required, with a proven ability to coordinate complex tasks and ensure successful event execution and operational efficiency.

In addition to these qualifications, preferred candidates will have a bachelor’s degree in business, communication, or marketing and three to five years of event planning, scheduling, and building management experience. Experience in higher education is strongly preferred. Experience using Cvent Event Diagramming is preferred. The ability to build collaborative relationships is highly desired, as is the ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

At Rose-Hulman, your successes are celebrated in a welcoming, supportive, and flexible environment with a number of benefits and resources including avariety of health benefit options; voluntary benefits such as Group Accident and/or Group Critical Illness Insurance, Pet Insurance, and Caregiver Resources; participation in Tuition Exchange; a generous and flexible paidleave program and dedicated time for professional…