Cash Clerk

Essential Functions and Responsibilities

• Daily upload of bank file for cash applications
• Posting all transactions that did not process automatically
• Posting additional wires and EFT payments
• Daily reconciliation of received cash to posted cash
• Zero posting off‑sets obtained from Credit, Billing Department, and Cash In Advance Payments
• Processing all credit card transactions including CIA orders and customers that pay invoices by credit card
• Obtaining prior authorization to charge specified customer accounts
• Sending authorized transactions to specified customers along with the invoices that were processed with their credit card
• Maintaining all credit card information and paperwork in an organized and secure manner
• Assisting the Credit department on customer account information
• Performing various research as needed
• Performing routine accounting duties including preparing journal entries
• Helping with export paperwork once a week
• Back‑up for Export Desk every third week, including invoicing and export paperwork
• Posting payments to customer’s account that come into the bank daily
• Reconciling that all cash has been posted
• Performing procedures required of the Cash Clerk as outlined in the Cash Sale Policy
• Processing CIA quotes, preparing documents that request payment in advance, and transmitting documents to customer
• Obtaining freight quotes prior to requesting payment in advance from the customer
• Reviewing documents prior to submission to customer and questioning any discrepancies
• Resolving discrepancies with CSR, Sales, Traffic/Shipping, and/or Customer prior to release of shipment
• Communicating to Credit Department on any credit card declines
• Maintaining continuing credit card agreements so the customer does not have to be contacted each time an order is requested on a CIA basis
• Communicating with salesmen and customer service reps when payment is not received in a timely manner in order to avoid delivery delays
• Advising customer service representative when payment has been received so that the quote can be turned into an order
• Releasing orders on credit hold in accordance with Cash Sales Policy and/or as directed by Credit Manager, Credit Analyst, or in accordance with Cash Sales Policy
• Providing weekly reports to applicable parties regarding the status of unpaid CIA quotes
• Ensuring that all payments for CIA accounts are applied to the appropriate invoice and that there are no remaining balances due on the account

• High School Diploma or GED equivalent
• Intermediate to Advanced Microsoft Office skills (Excel, Word, Outlook) required
• PowerPoint and SAP experience a plus
• Quick Books experience
• Effective communication skills
• Basic accounting skills
• Problem solving skills
• Accounts Receivable diplomacy and ability to function as a member of a team environment
• Reliable, self‑motivated, and quick learner
• Positive attitude
• Excellent oral and written communication skills

• Group Health Insurance
• Company‑Paid Group Term Life
• Dental, Vision, Short Term Disability, Long Term Disability, and Critical Care
• 401k – Eligible day one of employment; contributions can be from 1% to 50% of salary; company match up to 4% quarterly based on safe harbor election
• Holidays – 9 per year (eligible after 30 days of employment)
• Vacation time
• Educational Assistance
• Employee Assistance Program
• Onsite Clinic – Free medical visits
• Safety and Attendance incentives
• Employee Appreciation Days

The company is an equal opportunity employer and is committed to maintaining a diverse work environment where everyone feels safe, inspired, and fulfilled by their work.