Administrative Assistant III

Job Overview

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. Your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full‑time eligible employees, a defined benefit pension plan, generous time off benefits, and numerous opportunities for career advancement.

Functional

Title:

Administrative Assistant III

Job Title: Administrative Asst III

Agency: Health & Human Services Comm

Department: Adm Acute Care Psych  Social Svs

Posting Number: 18640

Posting Date: Jul 7, 2026

Closing Date: 07/21/2026

Location: Terrell, TX (1200 E BRIN)

Facility

Location:

Terrell State Hospital

Salary Range: $3,101.00 – $4,365.66 per month

Shift: Day

Additional Shift: Days (First)

Telework: Not Eligible

Travel: Up to 5%

Full Time/Part Time: Full time

FLSA Exempt/Non‑Exempt: Nonexempt

• Establish, track, and maintain internal record‑keeping systems; manage confidential documents with discretion; ensure files are accurate, up‑to‑date, and securely stored. (20%)
• Serve as a key point of contact by communicating professionally and effectively with the public, internal staff, government agencies, and private organizations; provide timely responses to inquiries. (15%)
• Obtain equipment, services, and supplies needed by the department through inventory management and appropriate purchasing procedures. (15%)
• Organize and coordinate meetings, conferences, and seminars; handle travel arrangements, requests, and vouchers for reimbursement; monitor and initiate purchases of office supplies, training materials, and conference registrations. (15%)
• Gather, review, and analyze documents and data to provide technical assistance and administrative support; prepare and route reports and forms for approval; compile studies and documents for audits, compliance checks, and other reporting needs. (15%)
• Maintain structured and efficient filing systems; manage incoming and outgoing communications; coordinate workflow between units; order office supplies and equipment; keep office environment organized. (15%)
• Perform other duties as assigned, including participation in disaster response and/or recovery or Continuity of Operations (COOP) activation. (5%)

• Knowledge of office practices and administrative procedures.
• Knowledge of business English, spelling and grammar.
• Knowledge of state travel policy and procedure.
• Knowledge of record keeping and filing systems.
• Knowledge of HIPAA laws.
• Skilled in written communications, proofreading and editing.
• Skilled in verbal communications and time keeping.
• Skilled in Microsoft Office products.
• Ability to implement, evaluate, and interpret administrative procedures and regulations.
• Ability to work independently and as a team member.
• Ability to manage multiple projects while meeting timelines.
• Ability to prepare correspondence, forms and requisitions.
• Ability to maintain confidential information and secure documents.

At least two (2) years’ experience in a professional support role.

Applicants must be at least 18 years of age; special age requirements apply for certain centers. Candidates will undergo a fingerprint criminal background check, pre‑employment drug screen, and registry checks. A selective service registration may be required for males aged 18‑25.

Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required. All employees are required to be vaccinated according to their level of contact with individuals.