Accounting Assistant

Position: Accounting Assistant (6750)
Education Level High School Diploma / GED## Description
** Join the Griffin Team:
Accounting Administrator Opportunity
** At Griffin, you’ll play a vital role in supporting the financial operations that keep our business running smoothly. We value accuracy, reliability, and teamwork—and we recognize the contributions of employees who take pride in their work. Join a company where your skills are respected, your work matters, and your growth is supported.
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* What You’ll Do:

** As an Accounting Administrator, you will support day-to-day accounting operations across Accounts Receivable, Accounts Payable, Customer maintenance, and sales tax compliance. This role is essential to maintaining accurate financial records, supporting audits, and ensuring efficient accounting processes.

Core Responsibilities:

Assisting with Sales Tax Exemption Verification & Maintenance
* Maintain and manage sales tax exemption certificates, including updates, renewals, reporting, and audit preparation
* Update and maintain sales tax records, digital libraries, and documentation in Prelude and Share Point Additional  responsibilities performed as needed to support accounting operations. Other duties may be assigned.
* Support Accounts Receivable functions, including lockbox processing, cash application, customer maintenance, and payment processing
* Process new customer credit applications and maintain organized customer records
* Support Accounts Payable activities, including invoice processing and weekly ACH and check runs
* Assist with end-of-day invoicing and credit card processing
* Serve as backup support for accounting operations and assist with special projects as needed to include but not limited to the following:  + Process lockbox payments and accounts receivable checks received by mail  + Process daily cash sales reports in Prelude for all warehouse locations  + Process check-by-fax payment requests  + Scan and transmit check deposits to Bank of America  + Prepare cash deposits for the Tewksbury location  + Perform customer maintenance updates within accounting systems  + Process Netmail requests  + Answer and support Accounts Receivable group phone inquiries  + Review and verify credit card authorization forms  + Support miscellaneous accounting projects assigned  + Process new customer credit applications as required  + Scan completed application files to the Accounting Drive / Credit Application folder  + File customer credit documentation upon completion  + Process vendor invoices in a timely and accurate manner  + Support weekly ACH and check payment runs  + Perform end-of-day invoicing and credit card processing
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* Qualifications:

*** High school diploma or equivalent required; associate degree in Accounting, Finance, or Business preferred
* 2–4 years of experience in accounting administration, Accounts Receivable, Accounts Payable, or a related role
* Experience with accounting or ERP systems (Prelude experience a plus)
* Strong attention to detail and organizational skills
* Ability to manage multiple tasks in a deadline-driven environment
* Proficiency in Microsoft Office (Excel, Word, Outlook)
** What We Offer
*** Medical, dental, and vision insurance coverage starting on the first day following 30 days of employment
* Company-paid short-term and long-term disability, as well as life insurance
* Paid Time Off (PTO), including floating holidays, sick/personal days, and vacation time
* 401(k) plan with a 25% company match on contributions up to 6%, plus participation in the profit-sharing plan
* Summer hours for enhanced work-life balance
* Tuition reimbursement program
* Christmas holiday bonus
** OUR COMMITMENT TO YOU
** At Griffin, we are committed to fair and equal treatment of all employees and future applicants. We believe that diversity fosters innovation and collaboration, making us a stronger organization. We hold ourselves accountable for maintaining a workplace free from discrimination and expect our employees to treat one another with respect. Together, we work towards a workplace where every voice is valued, every perspective is embraced, and every opportunity is accessible.

Our commitment extends to all aspects…