Administrative Assistant to Executive Directors

A local organization is seeking an experienced Administrative Assistant to Executive Leadership to provide high-level administrative and operational support to multiple senior leaders. This position requires exceptional organization, discretion, attention to detail, and the ability to manage competing priorities in a fast-paced professional environment.

The ideal candidate will be proactive, dependable, and comfortable working independently while coordinating communication, meetings, projects, and administrative functions across multiple departments.

• Provide high-level administrative support to senior leadership, including scheduling, correspondence, document preparation, and meeting coordination.
• Manage and prioritize multiple calendars while coordinating schedules and competing priorities.
• Prepare, edit, and distribute professional correspondence, reports, agendas, presentations, and other documents.
• Coordinate logistics for meetings, training sessions, professional development activities, and organizational events.
• Communicate with internal departments, leadership teams, and external contacts as needed.
• Maintain confidentiality of sensitive information and exercise sound judgment when handling confidential matters.
• Track project timelines, deadlines, deliverables, and follow-up items to ensure tasks are completed on schedule.
• Assist with budget preparation, purchase orders, expense tracking, and other financial administrative duties.
• Serve as a liaison between departments to support clear communication and timely responses.
• Assist with collecting, organizing, and maintaining data, records, and reports.
• Maintain accurate electronic and physical files and records.
• Perform other administrative duties as assigned to support the efficiency and effectiveness of the organization.

Education & Experience

• High school diploma or equivalent required;
  Associate's or Bachelor's degree preferred.
• Minimum of three (3) years of progressively responsible administrative support experience.
• Experience supporting executives, senior leadership, or working in a professional office environment preferred.

Knowledge, Skills & Abilities

• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Experience with Google Workspace preferred.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to work independently while also collaborating effectively with a team.
• Professional demeanor and strong interpersonal skills.
• Ability to exercise discretion and maintain confidentiality.
• Strong problem-solving and follow-through skills.
• Flexibility to adapt to changing priorities, deadlines, and schedules.

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