Purchasing Specialist

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Staff
- Procurement, Inventory

No

Regular

No

University of Arkansas Community College at Hope
- Texarkana

The University of Arkansas Community College at Hope-Texarkana (UACCHT) is a proud member of the University of Arkansas System. The University of Arkansas System is comprised of land-grant research institutions, a teaching hospital, five community colleges, two schools of law, a presidential school, a residential math and science high school, and an online university, as well as divisions of agriculture, archaeology and criminal justice.

These entities exhibit unmatched economic and social impact across the state by providing numerous academic and professional opportunities. Below you will find the details for the position currently available at UACCHT including any supplementary documentation and questions you should review before applying for the opening.

If you have a disability and need assistance with the hiring process please submit a request via Email to: wendy.jones or by phone at . Applicants are required to submit a separate request for each position in which they have applied.

For general application assistance or if you have questions about a job posting, please contact Human Resources es or by phone at .

Finance and Administration

The Purchasing Specialist is responsible for managing the procurement functions of the college, serving under the Vice Chancellor for Finance and Administration. The director will work collaboratively with college personnel to develop, recommend, and implement policies, practices, and procedures for the procurement operations in accordance with federal, state, UA System policies, and campus policies and procedures.

• Review purchase requests for compliance with the Department of Finance and Administration, state procurement regulations, UA System policies, and college policies using an automated procurement system to process and manage purchase orders, set up vendors, and assist college personnel.
• Assist with taking quotes and/or contract documentation, preparing competitive bids and competitive sealed bids, manage bid openings, evaluation criteria, and vendor lists, and receive and evaluate bids.
• Prepare procurement card verifications and prepare information from an automated system for generated reports, as required for approvals.
• Process invoices, generate reports and coordinate with accounts payable to ensure proper payment of invoices.
• Serve as backup for other Business Office staff for Cashier and student accounts/billing responsibilities, accounts payable, and other areas as needed.
• Serve as subject matter expert for Arkansas State Procurement and University of Arkansas System requirements for procurement. Meet annual requirements for state procurement training. Ensure reporting and registration compliance with state and federal agencies.
• Assist departments in preparing specifications for major procurement projects, including issuing bids – to include, but not limited to: IFBs, RFPs, RFQs, RFIs.
• Assist with submission of contracts and agreements for Legal Review utilizing legal documents and working with providers to implement necessary changes.
• Research, identify and submit decommissioned assets through the Gov Deals, State Marketing and Redistribution, or current methods and policies for proper disposal and resale. Work with DF&A to acquire additional or replacement fleet vehicles utilizing the State Vehicle Contract.
• Coordinate training with…