Administrative Coordinator

Job Summary

Administrative Coordinator I – Agency (College of Nursing, Health, and Human Services), Texas A&M University – Texarkana.

Location:

Texarkana, Texas | Type:
Staff | Salary: $40,000 annually (approximately $3,333.33 per month).

Open until filled.

• Participate in the planning and execution of administrative operations.
• Coordinate high-level operations of an agency or division.
• Exercise discretion and independent judgment on matters of significance.
• Serve as office manager as required.
• Monitor office procedures and develop, evaluate, and ensure adherence to them.
• Review documents for supervisor.
• Attend meetings or committees on behalf of supervisor as needed.
• Analyze requirements for projects or initiatives.
• Provide technical information regarding administrative procedures, services, or programs.
• Apply, interpret, or assist in implementing management policies or operating practices.
• Develop administrative and technical procedures.
• Research, interpret, compile, and respond to inquiries about rules, regulations, policies, and procedures.
• Monitor compliance with policies and procedures, including programmatic accreditation.
• Perform special analyses and project summaries.
• Prepare sensitive reports with high visibility and impact; analyze information and make suggestions for improvement (e.g., faculty workload, overload, promotion, tenure, distance education courses).
• Coordinate travel arrangements and prepare itineraries.
• Coordinate meetings, seminars, and other special events; provide on-site support.
• Coordinate the maintenance of files, records, office supplies, or equipment.
• Make recommendations for process improvements, administrative changes, or new initiatives.
• Serve as liaison with dean’s office and various departments/units for preparing account reports, including credentialing.
• Serve as backup to staff in the Office of the Dean and perform administrative duties for the Division of Health Professions.
• Contribute to effective team management of all relevant problems, issues, and opportunities.
• Serve as liaison and point of contact for administrators.
• Coordinate workflow and may supervise staff and/or student workers.
• Assist the Division of Health Professions program specific admissions.
• Other duties may be assigned.

• Bachelor’s degree or equivalent combination of education and experience.
• Two (2) years of related experience.
• Knowledge of word processing, spreadsheet, database, and presentation applications.
• Ability to multitask and work cooperatively with others.
• Interpersonal and communication skills.
• Planning and organization skills.

• Three (3) years of administrative experience.
• Three (3) years of Microsoft Office or related computer software experience.
• Accurate keyboarding ability.
• Experience with Docu Sign, FAMIS, Banner, Canopy, Workday, PDF document formats, Qualtrics, and Canvas.
• Excellent knowledge in business communications, spelling, punctuation, office procedures, and proofing skills.
• Previous experience at a Texas state agency and/or higher education entity.
• Ability to organize and set priorities, meet deadlines, maintain records, pay strict attention to detail, and prepare reports.

This position generally does not supervise employees.

• Medical insurance: $0–$30 per month for employee-only coverage after university contribution ($920 value); up to 83% of premium covered.
• Dental, vision, life insurance, accidental D&D, long-term disability, flexible spending account, daycare spending account.
• Tuition benefits:
  Public Service Loan Forgiveness Program; 75% waiver of tuition and fees for full-time employees, their spouses and children.
• Time off: 8+ hours of vacation paid time off per month; 8 hours of sick leave paid time off per month; 8 hours of paid time off for birthday leave; 12–15 paid holidays each year.
• Retirement:
  Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP);
  Voluntary Tax Deferred Account/Deferred Compensation Plan.
• Professional development via Linked In Learning.
• Employee Assistance Program.
• On-campus wellness opportunities.

Equal Opportunity/Veterans/Disability Employer. Texas A&M University System is an Equal Opportunity employer.