Payroll & Leave Administrator

Job Title

Payroll & Leave Administrator

Agency

Texas A&M University - Texarkana

Department

Human Resources

Proposed Minimum Salary

Commensurate

Job Location

Texarkana, Texas

Job Type

Staff

Job Description

The Payroll & Leave Administrator, under general supervision primarily performs payroll and leave administration for the University. This position also performs general administrative and support activities, including employee verifications; classification and compensation; multiple employment administration; flexible work arrangements; external employment compliance, and assists with staffing actions, employee relations, and event administration.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Payroll & Leave Administration

* Acts as the primary liaison between Texas A&M University-Texarkana and Texas A&M University (TAMU) for the shared services agreement to perform certain payroll and tax compliance operations.

* Prompts HR Contacts to review and approve bi-weekly and monthly departmental payroll reports and ensures biweekly paid/non-exempt staff meet time entry deadlines.

* Runs payroll and related leave reports to ensure prompt and accurate biweekly/monthly payroll and implements appropriate payroll corrections.

* Enters Payroll Cost Transfers (PCTs) as appropriate and works closely with the accounting department to reconcile payroll accounts and assists departments in reconciling payroll discrepancies.

* Responsible for all payroll/leave related reporting, including, but not limited to Teacher Retirement System (TRS) monthly reporting and annual required emergency leave reports.

* Comply with tax compliance processes regarding the hiring of foreign nationals.

* Initiates and administers payroll deduction processes and reporting, including but not limited to Save for Summer, PSC memberships, and charitable contributions.

* Ensures Border City Exemption provisions, if applicable, are set up accurately and may troubleshoot issues with tax compliance in accordance with the shared services agreement.

* Coordinates student FICA exemption process and administers corrections as appropriate.

* Aids and trains HR Contacts and supervisors regarding time entries and approvals, payroll schedules, reports, and inputs.

* Administers Family Medical Leave Act (FMLA), Americans with Disabilities Act (ADA), Sick Leave Pool/Donation, Family Leave Pool, Leaves of Absence, etc.

* Responsible for processing, printing, and distributing manual/paper checks as required and promoting direct deposit through individual training sessions and written communications.

* Maintains payroll and leave webpages, including updated pay schedules and related forms.

* Provides guidance and effectively communicates payroll and leave programs, practices, and policies to employees.

General Administration/Support

* In addition to core responsibilities, the Payroll & Leave Administrator contributes to strategic HR initiatives, supports process improvement efforts, and may serve as a backup lead in other HR functional areas.

* Determines and recommends appropriate classification and compensation for new and existing positions and may conduct salary surveys for faculty & staff.

* Completes and reviews employment verification requests, including, but not limited to, state service and the Public Service School Loan Forgiveness (PLSF) program.

* Cross trains regarding specialized human resource functions in an assigned area, such as benefits, classification and compensation, employee relations, staffing, etc.

* Attends human resources training and/or informational meetings.

* Provides general HR support in processing actions in Workday, including onboarding functions.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

KNOWLEDGE, SKILLS & ABILITIES:

Minimum Qualifications

* Bachelor's degree in applicable field or equivalent combination of education and experience.

* Two years of related experience

Preferred Qualifications

* Master's degree in related discipline from an accredited institution

* Specialized human resources training and/or certification

* Three (3) or more years' experience in payroll administration

* Experience with automated Payroll/Leave/Human Capital Management systems

* Workday, advanced Excel and/or forms development experience

* Knowledge of State of Texas payroll, leave and/or classification and compensation administration

* Knowledge of Family and Medical Leave Act (FMLA), Fair Labor Standards Act (FLSA) and Americans with Disabilities Act (ADA).

* Proactive approach to problem-solving and service delivery

Other Requirements

* Ability to occasionally travel and work beyond normal business hours.

* Ability to maintain confidentiality.

* Ability to multitask and work cooperatively with others.

* Excellent communication, analytical, interpersonal, and organizational skills.

* Knowledge of word processing and spreadsheet applications.

* Knowledge of HR…