Payroll & Leave Administrator

Payroll & Leave Administrator

Texas A&M University - Texarkana

The Payroll & Leave Administrator, under general supervision primarily performs payroll and leave administration for the University. This position also performs general administrative and support activities, including employee verifications; classification and compensation; multiple employment administration; flexible work arrangements; external employment compliance, and assists with staffing actions, employee relations, and event administration.

Payroll & Leave Administration

• Acts as the primary liaison between Texas A&M University-Texarkana and Texas A&M University (TAMU) for the shared services agreement to perform certain payroll and tax compliance operations.
• Prompts HR Contacts to review and approve bi-weekly and monthly departmental payroll reports and ensures biweekly paid/non-exempt staff meet time entry deadlines.
• Runs payroll and related leave reports to ensure prompt and accurate biweekly/monthly payroll and implements appropriate payroll corrections.
• Enters Payroll Cost Transfers (PCTs) as appropriate and works closely with the accounting department to reconcile payroll accounts and assists departments in reconciling payroll discrepancies.
• Responsible for all payroll/leave related reporting, including, but not limited to Teacher Retirement System (TRS) monthly reporting and annual required emergency leave reports.
• Comply with tax compliance processes regarding the hiring of foreign nationals.
• Initiates and administers payroll deduction processes and reporting, including but not limited to Save for Summer, PSC memberships, and charitable contributions.
• Ensures Border City Exemption provisions, if applicable, are set up accurately and may troubleshoot issues with tax compliance in accordance with the shared services agreement.
• Coordinates student FICA exemption process and administers corrections as appropriate.
• Aids and trains HR Contacts and supervisors regarding time entries and approvals, payroll schedules, reports, and inputs.
• Administers Family Medical Leave Act (FMLA), Americans with Disabilities Act (ADA), Sick Leave Pool/Donation, Family Leave Pool, Leaves of Absence, etc.
• Responsible for processing, printing, and distributing manual/paper checks as required and promoting direct deposit through individual training sessions and written communications.
• Maintains payroll and leave webpages, including updated pay schedules and related forms.
• Provides guidance and effectively communicates payroll and leave programs, practices, and policies to employees.

General Administration/Support

• In addition to core responsibilities, the Payroll & Leave Administrator contributes to strategic HR initiatives, supports process improvement efforts, and may serve as a backup lead in other HR functional areas.
• Determines and recommends appropriate classification and compensation for new and existing positions and may conduct salary surveys for faculty & staff.
• Completes and reviews employment verification requests, including, but not limited to, state service and the Public Service School Loan Forgiveness (PLSF) program.
• Cross trains regarding specialized human resource functions in an assigned area, such as benefits, classification and compensation, employee relations, staffing, etc.
• Attends human resources training and/or informational meetings.
• Provides general HR support in processing actions in Workday, including onboarding functions.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Minimum Qualifications

• Bachelor's degree in applicable field or equivalent combination of education and experience.
• Two years of related experience

Preferred Qualifications

• Master's degree in related discipline from an accredited institution
• Specialized human resources training and/or certification
• Three (3) or more years' experience in payroll administration
• Experience with automated Payroll/Leave/Human Capital Management systems
• Workday, advanced Excel and/or forms development experience
• Knowledge of State of Texas payroll, leave and/or classification and compensation administration
• Knowledge of Family and Medical Leave Act (FMLA), Fair Labor Standards Act (FLSA) and Americans with Disabilities Act (ADA).
• Proactive approach to problem-solving and service delivery

Other Requirements

• Ability to occasionally travel and work beyond normal business hours.
• Ability to maintain confidentiality.
• Ability to multitask and work cooperatively with others.
• Excellent communication, analytical, interpersonal, and organizational skills.
• Knowledge of word processing and spreadsheet applications.
• Knowledge of HR concepts, principles, and practices.

Supervision of Personnel:

This position may supervise employees.

Open Until Filled.

To apply:

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