PT Office Assistant II

Job Description

Responsible for providing a variety of administrative support duties to ensure the success of planning, organizing, and executing day‑to‑day program services of Upward Bound.

• Associate Degree in Business Administration or similar degree, certificate, or equivalent experience, including a minimum of two years of applicable experience.
• Knowledge of secondary and postsecondary education settings.
• Ability to multi‑task, prioritize, and meet deadlines.
• Budget management experience.
• Proficiency with computer applications involving design and management of databases and spreadsheets for development and submission of special reports.
• Detail oriented record‑keeping practices.
• Application of regulations, policies, and procedures.
• Operation of standard office equipment.
• Highly organized.
• Strong oral and written communication skills.
• Foster a cooperative and collaborative work environment.

• Experience with TRiO background and/or experience.
• Bilingual in Spanish.
• Event/activity planning skills.

• Performs specialized administrative support to the Director related to the planning, organizing, and coordination of program activities.
• Enters, reviews, and retrieves data and prepares reports using computer software.
• Handles confidential information appropriately and exercises care in safeguarding information.
• Serves as a liaison between students, staff, the community, and the College concerning the program and its activities.
• Identifies students’ needs prior to directing them to the appropriate faculty or staff member.
• Supports students by promoting enjoyment of their interactions with the College and its employees.
• Arranges meetings and appointments by securing and reserving rooms with notifications and courtesy reminders; coordinates meal and lodging reservations and deposits.
• Assists Director and/or other departmental staff in accounting for program funds, performance standards, as well as preparing financial requisitions, and providing general office support.
• Attends various virtual trainings/webinars regarding TRIO programs policies, including Evaluation, Recordkeeping and Reporting Student/Project Performance and Budget Management, and Statutory/Regulatory Requirements, as well as any additional training provided by the College.

The position requires lifting 15 pounds, the ability to push a cart, and assist with event set‑up.

College of the Mainland is an affirmative action/equal opportunity institution and does not discriminate on the basis of race, color, sex, age, national origin, religion, disability or veteran status.

College of the Mainland does not discriminate on the basis of disability in the recruitment and admission of students, the recruitment and employment of faculty and staff, and the operation of its programs and activities, as specified by federal laws and regulations within Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 and 1992.