Administrative Assistant IV

Overview

Please NOTE:

All applications must contain complete job histories, which include job title, dates of employment (month/year), name of employer, supervisor's name and phone numbers and a description of duties performed. If this information is not submitted, your application may be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a complete application. Omission of data can be the basis for disqualification;

you may state "unknown" for any incomplete fields. A scanned copy of unofficial transcript(s) must be attached to the online application.

Posting Number

Posting Number AS524P

Position Title

Contract Length N/A

Class Summary

Provides varied secretarial and office administrative assistance to the Health Profession department and associated professional staff. In addition to providing secretarial and office administrative services for a designated unit or section and related supervisory and/or professional staff, incumbents also have responsibility for the work of additional office support personnel.

Candidates Eligible to Apply Internal/External

Position Type Non-Exempt Staff

Employment Status Full Time

Position Funding Type Regular

Minimum of forty-five (45) college credit hours. Twenty-three (23) of the required forty-five (45) credit hours may be substituted with one and one-half (1-1/2) years directly related work experience. If work experience is used as a substitute for minimal educational requirement, then, it cannot also be used to qualify for minimum work experience

Three (3) years of administrative assistance experience.

Associates degree or higher. Four (4) years of experience.

None

None

• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.

• Ability to gather data, compile information, and prepare reports.

• Records maintenance skills.

• Skill in budget preparation and fiscal management.

• Ability to use independent judgment and to manage and impart confidential information.

• Ability to analyze and solve problems.

• Ability to plan, develop, and coordinate multiple projects.

• Skill in organizing resources and establishing priorities.

• Demonstrated ability to maintain confidentiality.

• Word processing and/or data entry skills.

• Knowledge of office management principles and procedures.

• Skills in the use of database management, word processing, spreadsheet, and/or presentation software.

• Organizing and coordinating skills.

• Ability to foster a cooperative work environment.

• Knowledge of general accounting principles.

• Knowledge of human resources administration principles and practices.