Clerical Aide - Counselor Secretary
Job in
Texas City, Galveston County, Texas, 77590, USA
Listing for:
Giles Middle School
Full Time
position
Listed on 2026-07-10
Job specializations:
-
Administrative/Clerical
Clerical, Education Administration, Office Administrator/ Coordinator, Healthcare Administration
Job Description & How to Apply Below
Job Title
Facilitate the efficient operation of the school counseling office and provide clerical services to professional staff. Maintain current and accurate confidential student records.
Qualifications
Education/Certification:
High school diploma or GED
Special Knowledge/
Skills:
Proficient word processing and file maintenance skills
Effective organizational, communication, and interpersonal skills
Ability to use personal computer and software to develop spreadsheets and databases, and do word processing
Experience:
Two years secretarial experience, preferably in a public education environment
Major Responsibilities and Duties Records, Reports, and Correspondence
Prepare requisitions, correspondence, and transcripts using typewriter or personal computer.Prepare documents and lists for honor roll, awards assemblies, and other student recognition programs.Record student information, including test scores and final grades, on permanent records.Create new student files and ensure completeness of records.Assist with the registration of new students, including requesting and sending student records, setting up cumulative folders, and entering student data into appropriate databases or computer programs.Assist with processing changes and adjustments to student schedules.Reception and Phones
Serve as receptionist for counseling office.Assist students, parents, and teachers including distributing testing, scholarship, and other college materials.Assist counselor with scheduling of Admission, Review, and Dismissal Committee (ARD) meetings and appointments.Other
Receive, distribute, and ensure security and confidentiality of testing materials.Maintain college information library.Maintains confidentiality.Perform other duties as assigned.Supervisory Responsibilities
None.
Equipment Used
Computer, printer, copier, fax machine, and shredder.
Working Conditions
Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.
Days Employed: 187
Salary:
Commensurate with TCISD hiring salary guide
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