Administrative Secretary - Transportation Job Texas City area,Texas USA,Administrative/Clerical

Administrative Secretary — Transportation

Primary

Purpose:

Assist with the daily operation of the transportation office and provide clerical services and administrative support to the Director of Transportation.

Qualifications

High school diploma

Special Knowledge and Skills

Proficient keyboarding and file maintenance skills
Excellent writing and communication skills, use of proper grammar, spelling, and punctuation
Basic math and analytical skills
Ability to use various electronic devices and computers to develop spreadsheets, databases, etc.
Proficient in Google Suite, Microsoft Office, and other student transportation programs and software
Ability to use a 2‑way radio

Experience

Secretarial experience, preferably in public education transportation

Major Responsibilities and Duties Records, Reports, and Correspondence

Prepare correspondence, memorandums, forms, requisitions, and reports for transportation office using district‑issued computer.

Complete all required worker’s compensation forms, as needed.

Compile pertinent data to prepare various required state and local reports.

Maintain physical and computerized departmental files on transportation issues, including bus incident reports and trip forms.

Maintain accurate files for all department employees.

Maintain appropriate student records as needed.

Phones

Answer incoming calls, take messages, and route them to appropriate staff.

Answer incoming calls and handle questions and requests that fall within the level of responsibility.

Accounting

Assist with preparation of purchase orders and payment authorizations.

Compile and report time records or prepare payroll on employees.

Calculate trip tickets for payment to route drivers and extracurricular drivers and bill appropriate department or campus.

Data Entry

Input all supply and equipment purchase information in fleet maintenance program.

Input student and staff information in routing software.

Field Trips / Auxiliary

Ability to utilize Routing and Field Trip Software to print maps for drivers, communicate information to parents and campuses, and schedule field trips.

Other

Order office supplies for department.

Welcome all visitors and handle their requests or refer them to appropriate personnel.

Maintain effective rapport with general public and handle any problems or concerns in a prompt and courteous manner.

Maintain a schedule of appointments and make arrangements for conferences and interviews.

Other duties as assigned by administration.

Follow established safety procedures and techniques.

Report promptly to the Supervisor any accident or illness of staff or students.

Promote, participate, and facilitate in a teamwork center manner.

Job Requirements

At least 2 years of relevant experience preferred.
Citizenship, residency or work visa required.

Working Conditions: Repetitive hand motions; prolonged use of computer; maintain emotional control under stress; flexibility of work schedule; potential extended work hours.

Position Type: Full‑Time

Salary: Commensurate with TCISD Paraprofessional pay guide

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