Special Education Clerk

Job Title

Primary

Purpose:

Under direction and supervision of the Director of Special Education perform clerical duties related to SHARS Medicaid Billing and Special Education Resource Services (SERS)

Education

High school diploma or GED

Special Knowledge/Skills

Proficient typing/word processing (minimum of 35 WPM) and file maintenance

Ability to use personal computer and software to develop spreadsheets and databases

Knowledge in inventory and clerical/filing skills

Experience

Previous experience working in routine clerical/filing tasks

Major Responsibilities and Duties:

• Train staff on Random Moment in Time Study, SHARS billing, and ESHARS
• Maintain and update the Fairbanks Participant List
• Monitor and maintain files related staff SHARS billing
• Monitor the RTMS responses
• Collect and maintain Medicaid Consents for SHARS Billing
• Keep detailed records for SHARS billing
• Maintain a catalog file on material/equipment for Special Education.
• Assist with special education student records.
• Assist with department participation in staff development activities.
• Assist with secretarial duties when needed.
• Assist in accessing student records when requested.
• Assist in maintaining files for all special education students enrolled in the district.
• Maintain students audit records for seven years, coordinate and maintain records for HCDE files.
• Assist in maintaining log of requests for records, retrieving documents, copying, and mailing records including the assisting of assessment staff with faxing and copying documents as needed.
• Assist with the purging of special education student records as scheduled.
• Assist in the promotion of positive community relations through effective use of email and phone communications with parents, teachers, administrators and other district personnel.
• Perform other duties as assigned by supervisor to include cross training as necessary.
• Maintain confidentiality of information at all times.
• Maintain record of timely submission of PEIMS data from campus staff.
• Notify campus staff of missing or late special education records.
• Input special education data into PEIMS.
• Interact with PEIMS Director to correct computer report (PEIMS) for TEA.
• Inventory, order and provide for distribution of forms.
• Answer phones, and directs calls.
• Perform other duties as assigned.

Supervisory Responsibilities: None

Equipment Used: Personal computer or online computer terminal, printer, typewriter, fax machine, calculator, copier, and other office equipment.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors

Frequent walking, standing, stooping, bending, and reaching as well as, lifting and moving of moderate to heavy objects. Repetitive hand motions; prolonged use of computer. Work with frequent interruptions, maintain emotional control under stress.