Special Education Clerk
Listed on 2026-07-25
-
Administrative/Clerical
Education Administration, Data Entry
Special Education Clerk
Texas City Independent School District, Assigned Campus – Texas City, Texas. Open in Google Maps.
Job
Final date to receive applications:
Posted until filled
Posted:
Jul 16, 2026 5:00 AM (UTC)
Starting Date:
Immediately
Primary purpose:
Under direction and supervision of the Director of Special Education, perform clerical duties related to SHARS Medicaid Billing and Special Education Resource Services (SERS).
Education
High school diploma or GED.
Special Knowledge/Skills
- Proficient typing/word processing (minimum 35 WPM) and file maintenance.
- Ability to use personal computer and software to develop spreadsheets and databases.
- Knowledge in inventory and clerical/filing skills.
Experience
Previous experience working in routine clerical/filing tasks.
Major Responsibilities and Duties- Train staff on Random Moment in Time Study, SHARS billing, and ESHARS.
- Maintain and update the Fairbanks Participant List.
- Monitor and maintain files related to staff SHARS billing.
- Monitor the RTMS responses.
- Collect and maintain Medicaid Consents for SHARS Billing.
- Keep detailed records for SHARS billing.
- Maintain a catalog file on material/equipment for Special Education.
- Assist with special education student records.
- Assist with department participation in staff development activities.
- Assist with secretarial duties when needed.
- Assist in accessing student records when requested.
- Assist in maintaining files for all special education students enrolled in the district.
- Maintain students audit records for seven years, coordinate and maintain records for HCDE files.
- Assist in maintaining log of requests for records, retrieving documents, copying, and mailing records including the assisting of assessment staff with faxing and copying documents as needed.
- Assist with the purging of special education student records as scheduled.
- Assist in the promotion of positive community relations through effective use of email and phone communications with parents, teachers, administrators and other district personnel.
- Perform other duties as assigned by supervisor to include cross training as necessary.
- Maintain confidentiality of information at all times.
- Maintain record of timely submission of PEIMS data from campus staff.
- Notify campus staff of missing or late special education records.
- Input special education data into PEIMS.
- Interact with PEIMS Director to correct computer report (PEIMS) for TEA.
- Inventory, order and provide for distribution of forms.
- Answer phones, and direct calls.
- Perform other duties as assigned.
Supervisory Responsibilities
:
None
Equipment Used
:
Personal computer or online computer terminal, printer, typewriter, fax machine, calculator, copier, and other office equipment.
Working Conditions
Mental, Physical, and Environmental demands:
Frequent walking, standing, stooping, bending, and reaching; lifting and moving moderate to heavy objects; repetitive hand motions; prolonged use of computer; work with frequent interruptions; maintain emotional control under stress.
Position Type:
Full‑Time
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