Scholarship Specialist

Scholarship Specialist

The Scholarship Specialist promotes scholarship opportunities, assists students with the scholarship application process, and coordinates the awarding of scholarships through the Financial Aid Office. This position increases student awareness of available funding opportunities, provides guidance on eligibility and application requirements, maintains scholarship software and ensures accurate processing and awarding of scholarships to support student enrollment and success.

Candidates Eligible to Apply:
Internal/External

Position Type:
Non-Exempt Staff

Employment Status:
Full Time

Position Funding Type:
Regular

Minimum Education /Training/

Experience:

Associate's degree from an accredited institution. Two (2) years of progressively responsible experience in student services, financial aid, admissions, scholarships, or a related customer-focused environment. Strong interpersonal, organizational, and customer service skills with a demonstrated commitment to supporting student success.

Preferred Education/Training/

Experience:

Bachelor's Degree Software experience using Award Spring and/or Ellucian Colleague

Minimum Knowledge &

Skills:

Ability to multi-task and meet deadlines under pressure, strong organization skills with attention to detail. Ability to work an assigned rotation for extended office coverage and occasional Saturdays during registration, enrollment, or other student service events. Strong interpersonal and communication skills, both written and verbal, and the ability to forge productive relationships both internally and externally. Experience with entering and extracting information from a database.

Experience in dealing with confidential information and being compliant with financial, gift and grant policies.

Preferred Knowledge &

Skills:

None

Licensing/Certification Requirements: none

Job Duties:

Promote scholarship opportunities and provide students with information regarding eligibility requirements, application processes, deadlines, and available resources. Manage scholarship application and awarding processes, including reviewing applications, verifying eligibility, coordinating selection processes, and notifying students of awards. Maintain and update scholarship information, applications, policies, procedures, and records within scholarship software and other systems. Coordinate with Financial Aid staff, academic departments, external organizations, and scholarship providers to ensure accurate processing, awarding, and disbursement of scholarship funds.

Must be able to maintain confidentiality of student records and sensitive information in accordance with federal and state regulations, including FERPA. Monitor scholarship requirements, enrollment eligibility, and compliance with institutional, state, federal, and donor guidelines. Provide student support through outreach, workshops, and individual assistance to increase awareness and access to scholarship opportunities. Process external scholarship funds, maintain accurate records, resolve award-related issues, and prepare reports as needed.

Assist with financial aid outreach activities, documentation review, and office coverage and operations assigned.

Physical Requirements:

Work is primarily performed in a standard office environment. Requires prolonged periods of sitting, standing, walking, and frequent use of a computer, telephone, and other standard office equipment. Position may require occasional schedule adjustments to meet departmental deadlines, peak processing periods, and special events. Requires the ability to lift and carry office materials weighing up to 10 pounds on an occasional basis.

Minimum Salary Range: $49,692

Mid Point Salary Range:

Maximum Salary Range: $62,115

Posting Open Date: 07/30/2026

Posting Will Be Open Until Filled:
Yes

EEO Statement:
College of the Mainland is an affirmative action/equal opportunity institution and does not discriminate on the basis of race, color, sex, age, national origin, religion, disability or veteran status. College of the Mainland does not discriminate on the basis of disability in the recruitment and admission of students, the recruitment and employment of faculty and staff, and the operation of its programs and activities, as specified by federal laws and regulations within Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 and 1992.