Administrative Assistant III - Dual Credit

Position Information

Posting Number

Posting Number AS553P

Position Title

Class Summary

Provides a variety of administrative support duties in relation to a designated program in an assigned area.

Candidates Eligible to Apply

Candidates Eligible to Apply Internal/External

Position Type

Position Type Non-Exempt Staff

Employment Status

Employment Status Full Time

Position Funding Type

Position Funding Type Regular

• High school diploma or equivalent.
• Four years of progressively responsible administrative support, office management, executive support, records management, or closely related experience in a complex, high-volume environment.
• At least two years of the required experience must include independent responsibility for coordinating multiple priorities, maintaining detailed records, preparing reports, and supporting a manager, department, or team.
• Relevant college coursework may substitute for up to two years of the general experience requirement at a rate of 21 semester credit hours for one year of experience. College coursework does not substitute for the two years of required hands‑on administrative experience.

• Associate degree or higher in business administration, office administration, information systems, education, or a related field.
• Five or more years of progressively responsible administrative or executive-level support experience.
• Experience in higher education, a public school district, dual credit, admissions, registration, student services, or another education partnership environment.
• Experience compiling, reconciling, analyzing, and presenting enrollment, student, financial, or operational data.
• Experience with a student information system, customer relationship management system, document‑management platform, scheduling system, or reporting/dashboard tools.
• Experience coordinating meetings, orientations, recruitment activities, trainings, or other events involving multiple internal and external stakeholders.
• Advanced working knowledge of Microsoft Excel, including sorting and filtering, tables, formulas, conditional formatting, charts, data validation, Pivot Tables, lookups, and reconciliation of information from multiple sources.
• Strong proficiency in Microsoft Outlook, Word, PowerPoint, Teams, One Drive, SharePoint, and Forms, with the ability to create polished correspondence, reports, presentations, forms, and shared workflow tools.
• Excellent organizational, time‑management, and follow‑through skills, with the ability to manage multiple projects and recurring deadlines, adjust priorities amid interruptions, and maintain effective working relationships in a fast‑paced, collaborative environment.
• Ability to review data for completeness and accuracy, identify discrepancies and trends, investigate routine issues, and summarize findings clearly for decision‑making.
• Excellent written and verbal communication skills and the ability to communicate professionally, tactfully, and helpfully with students, parents, district personnel, faculty, staff, and College leadership.
• Sound judgment, discretion, dependability, and the ability to handle student, personnel, financial, and partnership information in accordance with FERPA , College policy, and applicable requirements.
• Ability to learn and consistently apply detailed policies, procedures, enrollment requirements, and business processes.
• Strong customer‑service and problem‑solving skills, including the ability to remain calm, accurate, and courteous during peak enrollment periods and when priorities change quickly.
• Ability to work independently, anticipate needs, seek clarification when appropriate, and follow assignments through to accurate and timely completion.
• Skill in proofreading, maintaining organized…