Bookkeeper

Overview

Bookkeeper - Full Time at Archdiocese of San Antonio

Job description and application details are provided below. This role supports the parish by managing bookkeeping, accounting, and HR-related functions.

• Employment Status: Full-Time
• FLSA Status: Non-Exempt (Hourly)
• Schedule: Monday – Friday 8 am – 5 pm with 1-hour unpaid lunch (some evenings and weekends may be required)
• Reports to: Pastor
• Benefits: Paid Holidays/Holy Days; 403b Retirement; 401 (a) Pension Plan;
  Medical, Dental, Vision, Life;
  Short-term/Long-term Disability;
  Employee Assistance Program

• Provides bookkeeping and payroll support for the parish.
• Writes checks and maintains parish checking account; reconciles account with bank statements and submits documentation for reimbursement.
• Maintains accounts payable/receivable, payroll, deposit and financial records.
• Posts deposits of contributions, donations, and other receipts in the accounting system.
• Prepares change boxes for special activities and accounts for monies.
• Maintains accounting records; posts receipts and expenditures to proper accounts and prepares a variety of financial reports.
• Maintains and reconciles other fund accounts as assigned; reconciles budget printouts from the Archdiocese Business Office and all parish financial data.
• Responds to inquiries concerning account matters; meets with auditors and Business Office Department as necessary to provide records, information, and explanations.
• Prepares financial budget and reports for pastor approval and prepares status reports for staff.
• Monitors budget to actual performance and ensures tax reports (941, W-2s, 1099s) are filed in a timely manner.
• Coordinates all financial reports and letters with the Pastor.
• Oversees electronic giving records and deposits (credit card, online, ACH, etc.).
• Performs monthly accounting tasks such as general ledger entries and month/quarter/year close adjustments.
• Assists in facility rentals and takes payments as needed.
• Attends Finance Council Meetings and prepares reconciliation of monthly financial reports.
• Works with Finance Council to develop and administer policies concerning the use of parish properties and facilities.
• Reviews and approves contracts and service agreements as necessary.

• Prepares, reviews, and submits bi-weekly and monthly payroll in a timely and accurate manner.
• Provides appropriate time report registers for Pastor review and approval.
• Ensures employee records are current and accurate in HRIS.
• Coordinates with Human Resources on deployment and implementation of HR policies and changes.
• Reconciles employee benefits with monthly invoices and ensures timely processing.

• Performs a variety of office duties (typing, filing, answering the telephone, assisting visitors, etc.).
• Establishes and maintains effective working relationships.
• Exceptional communication and collaboration skills.
• Strong organizational and time management skills.
• Ability to work in a fast-paced environment.
• Maintains confidentiality and upholds the philosophy and mission of the parish.
• Adherence to the Code of Conduct and Faith and Moral Policy is mandatory.

• High school diploma or equivalent required.
• Associate or bachelor’s degree in accounting or related field preferred; coursework in business, math, accounting, bookkeeping and recordkeeping.
• Successful bookkeeping or accounting experience, typically a minimum of two years, preferred.

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions. The Archdiocese of San Antonio is an Equal Opportunity Employer.