Accounting Supervisor

JOB TITLE: Accounting Supervisor

FLSA (Overtime) Designation: Exempt

OCCUPATIONAL CATEGORY: Office/Clerical

OBJECTIVE:

Performs and supervises the accounting function and the computer operations necessary for the preparation, implementation, and maintenance of general ledger, budgeting, accounts payable, accounts receivable, investments, bonds, and associated bookkeeping records and financial reports for the City of Marble Falls.

GENERAL STATEMENT OF DUTIES: This position performs general accounting functions and applies principles of accounting in a variety of duties that include the following:
Review invoices for accuracy, coding, purchase order requirements and data entry; process accounts payable checks and distribute to vendors; maintain vendor payment filing system; prepare journal entries; review transactions recorded in general account ledgers. Assist with preparing quarterly reports for federal/state grants and preparing requests for grant funds. Assist clerks, when necessary, with all facets of daily operations. Bank reconciliation.

Assist with inventory documentation and tracking. Prepare necessary forms adding/deleting equipment and vehicles for insurance documentation. Assist with preparation (including but not limited to) data entry of annual budget. Assist with various state/federal reports, surveys, etc. Assist with street assessments and city liens (i.e. collection and documentation). Provide financial statements and detailed general ledger reports as requested. Other duties as assigned or as become apparent.

Other essential functions include

• Prepares and maintains accounting records and functions in accordance with generally accepted accounting principles, the approved recommendations of the auditor, and other established policies, practices and procedures.
• Serves as the Records Coordinator for accounting and payroll records in accordance with the City s Records Management Plan.
• Prepares and maintains complete procedures applicable to the accounting function and maintains the operation of the computer systems for these procedures as well as the procedures for associated administrative and general functions.
• Supervises and maintains the accuracy of the general ledger and reviews journal entries and any other transactions recorded in the general ledger.
• Supervises the maintenance and accuracy of vendor payments filing system and 1099 s processing.
• Supervises and reviews the recording of invoices and accounts payable checks for accuracy and consistency with the approved budget, as well as the distribution of checks to vendors.
• Prepares and supervises accounts receivable functions of all revenue, including verification of the accuracy of general ledger posting and consistency with approved budget.
• Monitors and tracks all investment funds and bank accounts and reconciles all statements.
• Monitors and tracks all bond indebtedness and bond payments.
• Monitors and tracks all fixed assets, vehicle insurance and titles; reconciles fixed assets inventory to the general ledger, and conducts annual fixed asset inventory.
• Assists with preparation and data entry of annual budget compilations and budget amendments, as well as budget reporting, including the analyses and monitoring of monthly budget; assists with all audits.
• Prepares monthly financial statements and detailed general ledger and conducts annual fixed asset inventory.
• Prepares analyses of the accuracy, effectiveness, and efficiency of the methods and procedures performed and makes recommendations for any changes deemed prudent at the present time or in the foreseeable future. Strives for exemplary internal and external image in quality, safety, fairness, and appearance of all work performed or supervised.
• Acts for the Finance Director as assigned.
• Regular and consistent attendance for the assigned work schedule is essential.
• Performing other related duties as may be…