Accounts Payable; AP Specialist IV

Role Summary

The Accounts Payable Specialist IV will support the Accounts Payable department, ensuring accurate and timely processing of invoices. This role includes invoice processing (3-way match and 2-way match), troubleshooting exception handling, resolving day-to-day AP issues, monitoring and ensuring AP aging reports are accurate, reconciling vendor statements, and monitoring the AP Inquiries mailbox. The AP Processor will assist in resolving integration and payment issues, audit Concur expense reports, support with Concur system inquiries, support system upgrades and implementations, and continuously seek ways to improve the efficiency of AP processes.

• Daily invoice processing (3-way match and 2-way match) and handle complex processing, such as GMP invoices; partner with business teams to resolve issues.
• Assist in preparing weekly payment runs, ensuring timely processing.
• Monitor GR/IR (Received and Not Invoiced) reports and resolve discrepancies promptly.
• Reconcile vendor statements and monitor AP aging reports following up with suppliers on outstanding items.
• Work with suppliers on updating banking information when payments are rejected.
• Support system implementations and upgrades covering required testing scenarios.
• Audit employee expense reports weekly, ensuring compliance with T&E policy; work with employees to resolve audit issues.
• Monitor Concur unsubmitted expenses and follow up with employees as necessary.
• Assist employees with Concur inquiries, including credit card reconciliations.
• Ensure Desktop Procedures are current and provide training to new hires or team members.
• Assist with audits by providing necessary documentation in a timely manner.
• Run Excel reports and assist with ad hoc reporting requests.
• Assist with 1099 reconciliation and filing.
• Act as backup support for AP invoice processing when team members are unavailable or during workload increases.

• Required:
  
  Associate’s degree in Accounting, Finance, or a related field (or equivalent experience).
• Required:
  
  5+ years of experience in Accounts Payable or a similar accounting role.
• Required:
  
  Strong understanding of AP processes and invoice processing.
• Required:
  
  Proficiency with ERP systems (SAP and Coupa preferred). Proficiency in Concur System.
• Required:
  
  Intermediate to advanced Microsoft Office (Excel).
• Required:
  
  Ability to work independently and manage time effectively. Flexibility when priorities shift.
• Required:
  
  Strong organizational skills with attention to detail and accuracy.
• Required:
  
  Effective communication and interpersonal skills to work with internal teams and vendors.
• Required:
  
  Critical thinking and process improvement mindset.
• Required:
  
  Excellent customer service skills.
• Preferred:
  Experience with AP 3-way matching and exception handling, such as price/quantity variances.
• Preferred:
  Experience with SAP is highly preferred, particularly with upcoming SAP implementation.
• Preferred:
  Concur and T&E experience.

• Associate’s degree in Accounting, Finance, or a related field (or equivalent experience).