Accounting Manager & Executive Assistant

Job Description Overview

Accounting Manager & Executive Assistant (Quick Books Online / E-Commerce)

Rule Supplements and Rule Sheep are fast-growing, founder-led companies operating in e-commerce, wholesale, agriculture, advanced reproductive technologies, and livestock sectors scaling toward $10M+ revenue. Our brands are built on performance, presentation, discipline, and long-term thinking — chess, not checkers.

This role combines hands-on accounting leadership with executive support. You will manage daily accounting operations across multiple entities and platforms, ensure clean books, accurate reporting, and smooth integrations — while also supporting the owner with scheduling, coordination, and administrative tasks, vendor supply ordering, purchase orders and tracking logistics.

• Own and maintain Quick Books Online for:
• Rule Supplements
• Rule Sheep
• Chart of accounts setup and maintenance
• Monthly close, reconciliations, and financial accuracy

Manage and reconcile integrations from:

• Shopify
• Stripe
• My Works
• Credit cards & bank feeds
• Troubleshoot sync issues and ensure accurate data flow

• Accounts payable & receivable
• Ordering and management of Inventory
• Invoicing (wholesale & intercompany)
• Expense categorization and cost tracking
• Payroll coordination thru Quickbooks Online (with CPA/payroll provider)
• Sales tax tracking and support
• Prepare clean monthly financials for CPA:
• P&L
• Balance Sheet
• Cash Flow

• Weekly cash-flow awareness
• Gross margin tracking (products, channels, reps if applicable)
• Support budgeting and forecasting as we scale

• Manage owner’s calendar, meetings, and priorities
• Coordinate calls, vendor orders, contractors, and advisors
• Organize documents, contracts, and digital files
• Handle follow-ups and task execution
• Act as a gatekeeper and force multiplier for the owner’s time

You’re likely a great fit if you:

• Have 3+ years of Quick Books Online experience
• Have worked with e-commerce or multi-entity businesses
• Understand Shopify + Stripe accounting flows
• Are proactive, not reactive
• Can be trusted with sensitive financial and personal information
• Love clean systems, checklists, and accuracy
• Communicate clearly and professionally
• Enjoy working directly with a founder

• Quickbooks Online (advanced)
• E-commerce accounting experience
• Reconciliations & monthly close
• Strong Excel/Microsoft Package/Hubspot Skill
• Excellent organization and time management
• Confidentiality and discretion

• MyWorks integration experience
• Inventory accounting familiarity
• Agriculture or manufacturing accounting exposure
• Experience supporting an executive/founder
• CPA firm or controller background

• Type:
  Full-time (open to part-time transitioning to full-time)
• Location:
  
  Remote or hybrid (flexible for the right person)
• Compensation:
  Competitive, based on experience
• Growth Opportunity:
  This role can grow into an Executive Position with Bonus Pay based on performance.