Supplier Billing Assistant

Benefits

As a full‑time employee, you can choose from a wide‑ranging menu of our Top Shelf Benefits, including comprehensive medical and prescription drug coverage, dental and vision plans, tax‑saving Flexible Spending Accounts, disability coverage, life insurance plans, and a 401(k) plan. We also offer tuition assistance, a wellness program, parental leave, vacation accrual, paid sick leave, and more.

Completes vendor or payments by verifying entries and comparing system reports to balances; recording entries; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies; insuring credit receipt.

• Process trade invoices including but not limited to Normal Supplier Invoices, Normal Freight Invoices, FB60 Transactions for the Non‑Three way match divisions, Coded Invoices (General Ledger Accounts) and simple exception & banking entries on a timely manner.
• Prepare billing information and verify any changes to support accurate and efficient billing process and financial close.
• Create supplier invoices and data into accounting systems, such as SAP (ERP) software.
• Resolves invoice discrepancies with suppliers.
• Assists the finance and accounting department with payment and tracking of bills and reconciling conflicts.
• Input and process transactions into electronic accounts receivable and billing systems.
• Answer trade billing questions and troubleshoot billing issues and inquiries.
• Working with internal staff (purchasers) and external vendors and suppliers to clarify differences and reconcile conflicts.
• Following proper procedures and taking direction from senior staff; developing technical skills.
• Disburse payment to suppliers, vendors and employees.
• Perform timely account reconciliation by verifying entries and compare to balances.
• Confirm that the appropriate general ledger codes have been entered on each trade invoice.
• Contact suppliers or division for appropriate documentation to process invoices.
• Verify trade invoices by reconciling monthly statements and related transactions.
• Ensure correct approval, sorting, coding and matching of invoices/receipts.
• Provide excellent customer service in all interactions with internal and external customers, including but not limited to personnel from other divisions, vendors, suppliers and other departments.
• Perform other job related duties as assigned.

• High school diploma or equivalency plus 1 year of experience; or an equivalent combination of education and experience.
• Knowledge with Generally Accepted Accounting Principles (GAAP), federal regulatory guidelines, and organizational objectives.
• Proficiency using Microsoft Excel spreadsheets in creating pivot tables, develop charts, and complex formulas.

• Physical demands with activity or condition for a considerable amount of time include sitting and typing/keyboarding using a computer (e.g., keyboard, mouse, and monitor) or adding machine.
• Physical demands with activity or condition may include occasional to rare amount of time include walking, bending, reaching, standing, and stooping.
• May require occasional lifting/lowering, pushing, carrying, or pulling up to 15lbs.