Accounts Payable Specialist

Job Description

Provide accounts payable and customer services to students, faculty, staff, and vendors in an accurate and efficient manner; pay and reconcile AP invoices. This position reports to the AVP of Finance and Business.

Jarvis Christian University is a historically Black institution affiliated with the Christian Church (Disciples of Christ), offering degrees at the associate, baccalaureate and master's levels. The mission of the University is to prepare a diverse population of lifelong learners intellectually, socially, spiritually, and personally through interactive services and varied modalities of instructional delivery.

This position requires a full-time commitment of 40 hours per week, Monday through Friday, in-person during normal business hours. Competitive salary and benefits package includes medical, dental, vision, 403(b), and more. Professional development training is offered to employees to help improve skills and knowledge.

• B.A. in Business or Accounting, or equivalent work experience.
• Strong work ethic and ability to communicate effectively verbally and in writing.
• Ability to interact with employees and vendors in a professional manner.
• Ability to work both as a team and independently.
• Strong organizational and time management skills.
• Strong analytical and problem solving skills.

• Record and review all requisitions.
• Ensure that vendor contact and mailing information is correct.
• Review all payments made on behalf of the University to ensure accuracy and timeliness.
• Process checks for student refunds as needed.
• Review invoices and post charges to the correct account number.
• Communicate with faculty and staff to ensure all procedures are met when submitting requests for payment and purchases on behalf of the University.
• Analyze financial information to prepare journal entries as needed.
• Review various expense reports on a weekly/monthly basis.
• Ensure timely submission of 1099s to vendors and the federal government.
• Set up new vendors and update vendor information as needed.
• Update system with W9 information for all independent contractors.
• Correspond with vendors, faculty, and staff on inquiries regarding payment status and unresolved issues.
• Complete month-end Accounts Payable reconciliation/closing process.
• Maintain file of all capital expenditures processed through accounts payable.
• Assist in reviewing the general ledger for coding errors and submit general journal entries for review as needed.
• Assist with audit preparation and year-end closing.
• Prepare financial reports as needed.
• Advise of concerns, violations of internal control, and/or noncompliance with Business Financial Procedures by Faculty, Staff, and/or Students.
• Be prepared to take on other accounting duties/projects as needed.