Accounts Payable Clerk

Work under close supervision and follow established procedures to maintain accounting records and process accounts payables according to standard accounting procedures.

• Receive and process for payment all accounts payable invoices, requisitions, purchase orders, receipts, and vendor information.
• Match invoices with proper purchase orders; ensure completeness and accuracy of invoices and shipments.
• Detect and resolve problems with incorrect orders, invoices, and shipments.
• Contact district personnel and vendors to correct or obtain information needed.
• Confirm balances in accounts for all requisitions.
• Prepare and distribute paid invoices at designated times.

• Input accounting data into automated accounting system using personal computer.

• File office copies of checks, requisitions, invoices, and purchase orders.
• Keep records up to date.
• Maintain vendor files and set up new accounts when changes occur.

• Communicate current status of invoices to campus staff.
• Prepare correspondence using personal computer.
• Receive incoming calls, answer questions, and direct calls to the proper party.
• Keep informed of and comply with state and district policies and regulations concerning primary job functions.

None.

Copier, calculator, computer, and printer.

Mental Demands/Physical Demands/Environmental Factors:
Work with frequent interruptions. Repetitive hand motions; prolonged use of computer.

High school diploma or GED

• Knowledge of basic accounting procedures.
• Ability to use personal computer and software to develop spreadsheets, databases and do word processing.
• Proficiency in use of calculator and office machines.
• Ability to communicate effectively.
• One year accounting experience at clerical level.