Accounts Payable Supervisor

Accounts Payable Supervisor

Beusa The Woodlands Corporate Office
- The Woodlands, TX 77380

Level: Experienced Position Type:
Full Time Education Level: 4 Year Degree Travel Percentage: up to 10%

Department:
Accounting/Finance

Job Status:
Full-Time

FLSA Status:
Salary
- Exempt

Reports To:

Procure to Pay Manager

Location:

The Woodlands, TX

Amount of

Travel Required:

Less than 5%

Work Schedule:

Monday
- Friday, 8 a.m. – 5 p.m.

Positions Supervised:
Accounts Payable Analyst, Accounts Payable

AIP Level: Level 6

POSITION SUMMARY:

Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. Work involves scheduling and directing work assignments of clerical employees, meeting deadlines for data processing and financial requirements.

ESSENTIAL FUNCTIONS:

(The following duties and responsibilities are all essential job functions, as defined by the ADA, except for those that begin with the word "may.")

• Interviews prospective employees and chooses the best applicant based on skills, knowledge, and abilities required for the job.
• Trains and oversees employees involved in billing functions.
• Directs assigned tasks and provides assistance as needed.
• Assists with performance evaluations.
• Oversees reports regarding cash flow; ensures correct payments are made in a timely manner.
• Develops guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records.
• Analyzes expense reports and other invoices for accuracy and eligibility for payment.
• Verifies payments before controllers' signature is added by reviewing checks and vouchers.
• Reconciles accounts payable total and general ledger with other applicable records (e.g., subsidiary vendors ledger).
• Facilitates correct and timely preparation of budget reports and purchase journals.
• Ensures proper recordkeeping of purchases for use in tax preparation and periodic audits.
• Ensures employer identification numbers or social security numbers have been collected from all vendors for the payables clerk to prepare and submit 1099s.
• Ensures proper maintenance, filing, and storage of records in case of audits.
• Performs other related duties as assigned to assist with successful operations and business continuity.

POSITION REQUIREMENTS

• Must be legally authorized to work in the United States without the need for sponsorship.
• Must be at least 18 years of age or older.
• Successfully passes all applicable general pre-employment testing including but not limited to background check, pre-employment drug screening, pre-employment fit tests, pre-employment aptitude and/or competency assessment(s).
• Possess a valid U.S. Driver's License. Employment is contingent upon meeting company driving standards, including 3-year driving history and an acceptable Motor Vehicle Record (MVR) in accordance with Company policy.
• Daily in-person, predictable attendance in The Woodlands, TX.

EDUCATION/EXPERIENCE LEVEL

• Bachelors degree in Accounting or Business Administration, with one year of experience in an accounting office; OR three or four years of accounting experience with at least two years in a managerial or supervisory capacity.

QUALIFICATIONS, SKILLS, COMPETENCIES, AND ABILITIES

• Excellent verbal and written communication skills.
• Proficient in accounting software and Microsoft Office Suite or related software.
• Thorough understanding of accounts payable functions.
• Excellent supervisory and analytical skills.
• Excellent organizational skills and attention to detail.
• Ability to motivate staff.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.

The Accounts Payable Supervisor works indoors in an office setting, primarily sitting for extended periods of time at a desk station, keyboarding and using repetitive motions with…