Staff Accountant

Job Description

SUMMARY: Oversees accounting and reporting, general ledger reconciliation, and accounting policy development; computes and prepares data for journal entries, general ledger, and related financial statements; oversees all accounting functions. Provides support to the payroll process and performs payroll processing functions, including new hire onboarding and human resources employee master file maintenance.

• Oversees and/or leads preparation of general ledger journal entries, fixed asset tracking, monthly balance sheet reconciliation, and bank reconciliation.

• Responsible for accurate and timely month-end close; produces month‑end financial reports and issues to appropriate personnel in a timely manner.

• Analyses and reconciles balance sheet accounts.

• Reports, analyzes, and interprets financial and operating data for management.

• Prepares, reviews, and interprets data for inclusion in financial reports, statements, and summaries.

• Reviews financial data for accuracy; identifies problems and supports day‑to‑day operations.

• Assists in adoption of new accounting standards including but not limited to researching standard, preparing written accounting policy for company, and preparing new disclosures.

• Assists with company cash flow analysis including but not limited to tracking cash flow activity, preparing reports, and analyzing information for management.

• Prepares monthly and quarterly reporting and analyses for the CFO, COO and ownership.

• Supports policy development and offers advice regarding accounting and internal control issues, reporting needs, and policy review and changes.

• Develops reporting and variance analysis regarding departmental operating budget versus actual expenses.

• Analyzes and maintains all accounts receivable accounts, refund accounts, and deposit accounts.

• Assists with annual external audits.

• Assists with related special projects as required.

• Performs other related duties as assigned by management.

• Trains, motivates, and develops accounting staff.

• Assigns duties and monitors quality of work; assures staff conforms to organizational policies and procedures and government regulations.

• Oversees payroll‑related functions including but not limited to processing new hires, termination status changes, tax changes, wage garnishments, deductions, and direct deposit.
• Oversees and assists with the review, verification, and processing of payroll data.
• Oversees and assists with the processing of manual checks as necessary.
• Develops and implements system for accurate storage and maintenance of payroll records and files including but not limited to PTO and other accrued leave.
• Responds to all payroll‑related inquiries including but not limited to payroll deductions and accruals, wage garnishments, child support payments, and employment verifications; resolves employee issues.
• Reviews and assures accuracy of payroll, deductions, and payroll tax information.
• Oversees preparation of month‑end and government reports.
• Develops, implements, and manages payroll practices, policies, and procedures.

• Administers human resources activities including but not limited to employee hiring practices and benefit plans.
• Responds to employee’s benefit questions, resolves problems regarding access to or payment of benefits, orients newly eligible employees, and processes enrollment forms and change requests.
• Maintains employee files.
• Assures required labor law posters are in place.

• Bachelor’s degree (B.A./B.S.) in accounting or finance or equivalent.
• Three to five years related experience or equivalent.
• Demonstrated proficiency in leading and motivating subordinates
• Basic competence in subordinates’ duties and tasks
• Ability to work with all levels of management
• Acute attention to detail
• Demonstrated ability to plan and organize projects
• Proficient in Microsoft Excel, Word and Outlook. Proficient in Dynamics GP accounting software or other similar programs.
• Ability to prepare reports and business correspondence.
• Working knowledge of data collection, data analysis, and evaluation.
• Very strong accounting skills.
• Demonstrated ability to calculate figures…