Bookkeeper- St Louis Catholic School

Position:
School Bookkeeper (Full‑time)

Schedule:

Monday – Friday, 40 hours per week.

FLSA Status:
Full‑time / Hourly.

Reports To:

Principal.

• Paid Holidays / Holy Days
• 403(b) Retirement Plan
• 401(a) Pension Plan
• Medical, Dental, Vision, Life Insurance
• Employee Assistance Program
• Short‑term / Long‑term Disability

The School Bookkeeper administers the school’s accounting and bookkeeping activities, ensuring accurate financial records and timely processing of invoices and expenses in accordance with Archdiocesan policies, Catholic School policies, and applicable laws. Core duties include receipting payments, issuing purchase orders, preparing financial reports, maintaining accounting records, handling accounts payable, accounts receivable, and payroll processing. The bookkeeper has decision‑making authority within essential functions and works in partnership with the Archdiocese Business Office and Catholic School policies.

• Supports and upholds the philosophy of Catholic education and the school’s mission.
• Acts as a witness to Gospel values by modeling the teachings of the Catholic Church.
• Adheres to the Religious Standards for Catholic School Employees and Archdiocese policies and procedures.
• Requires adherence to the Code of Conduct and the Faith and Moral Policy.
• Promotes solution‑oriented collaboration and commitment to the Mission and Vision of the organization.

• Provides general clerical support in the school office.
• Receives payments for activities and class fees using Parish Soft, FACTS and Paylocity; prepares deposit slips, verifies deposits, and collects NSF checks.
• Prepares change boxes for student and special activities and accounts for monies.
• Writes checks, maintains checking accounts, reconciles bank statements, submits reimbursement documentation, and reconciles other fund accounts and budget printouts.
• Maintains ASB and GF accounting records; posts receipts and expenditures; prepares reports; maintains student financial data; posts fines and payments; communicates with families concerning tuition owed.
• Responds to inquiries concerning ASB and other account matters; meets auditors and the Business Office; assists students and advisors; communicates ASB and GF procedures; assists with events, activities, and fundraisers; maintains records and reports.
• Ensures accounting procedures established by the Archdiocese Business Office are followed; maintains records per retention schedules; prepares ASB and General Fund annual budgets for principal approval; prepares General Fund budget status reports.
• Prepares purchase orders online, obtains approval signatures, obtains bids and quotes on supplies and equipment, communicates with vendors, receives supplies, verifies against purchase orders, and processes invoices for payment.
• May prepare annual building supply orders, take inventory, compile and submit orders, verify shipments, check in, distribute orders, and stock work rooms.
• Monitors budget versus actual performance.

• Prepares, reviews, and submits bi‑weekly payroll in a timely and accurate manner.
• Provides principal with payroll reports and time reports for review and approval.
• Ensures employee records are current and accurate in the HRIS system.
• Coordinates with Archdiocese Human Resources on policy changes and implementations.
• Assists principal with Archdiocesan hiring policies, including recruiting, hiring, onboarding, and orientation.
• Reconciles employee benefits with monthly invoices and ensures documents are completed correctly and timely.

• Assists office personnel as needed and provides backup support.
• Performs general office duties: typing, filing, answering phones, opening and distributing mail, assisting visitors, making announcements.
• Attends HR trainings, Business Office trainings, OSF meetings, and Finance Council meetings.
• Establishes and maintains effective working relationships.
• Demonstrates exceptional communication and collaboration skills.
• Exhibits strong organizational and time‑management skills.
• Works effectively in a fast‑paced environment while maintaining confidentiality.
• Adheres to the…