AP Specialist

Accounts Payable Specialist

We are seeking an experienced Accounts Payable Specialist to join our client's team in The Woodlands. This role is responsible for managing the full accounts payable cycle within a high-volume, fast-paced environment. The ideal candidate will have experience reviewing invoices, resolving discrepancies, reconciling vendor accounts, and partnering with vendors to ensure timely and accurate payment processing. Experience supporting complex transportation, logistics, or freight-related invoice processing is a plus.

• Manage the full-cycle accounts payable process from invoice receipt through payment.
• Review and verify invoices for accuracy, proper coding, approvals, and supporting documentation.
• Process high-volume invoices while maintaining accuracy and meeting established deadlines.
• Ensure invoices comply with company policies and internal controls.
• Assist with payment processing, including checks, ACH, and wire transfers.

• Reconcile vendor statements and investigate outstanding items.
• Research and resolve invoice discrepancies, pricing issues, and payment variances.
• Respond to vendor inquiries and maintain positive vendor relationships.
• Collaborate with internal departments to resolve invoice and purchase order discrepancies.
• Maintain accurate vendor records and supporting documentation.

• Analyze accounts payable transactions to identify discrepancies and recommend resolutions.
• Support month-end close activities, including account reconciliations and accruals.
• Utilize ERP systems to manage invoice workflow and payment processing.
• Assist with process improvements to enhance efficiency and reduce processing errors.
• Support internal and external audits by providing accounts payable documentation as needed.

• 3+ years of full-cycle Accounts Payable transportation experience required.
• Experience processing high-volume invoices in a fast-paced environment.
• Strong experience reviewing invoices for accuracy and resolving discrepancies.
• Vendor statement reconciliation experience required.
• Strong problem-solving and analytical skills.
• Experience working with ERP systems required.
• Transportation, logistics, or freight industry experience is a plus.
• Intermediate Microsoft Excel skills, including Pivot Tables and VLOOKUPs, preferred.
• Excellent attention to detail and organizational skills.
• Strong written and verbal communication skills.
• Ability to prioritize multiple deadlines while maintaining accuracy.

If you are an experienced Accounts Payable professional with a background in high-volume invoice processing and vendor management, we encourage you to apply.

Addison Group is an Equal Opportunity Employer.

Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

Reasonable accommodation is available for qualified individuals with disabilities, upon request.