AP Specialist

Accounts Payable Specialist

Our client in The Woodlands is seeking a highly skilled Accounts Payable Specialist to join their accounting team on a temporary basis. This position is ideal for an experienced AP professional who thrives in a fast-paced environment and has a strong understanding of the full accounts payable cycle. The ideal candidate will be detail-oriented, organized, and capable of managing high-volume invoice processing while maintaining accuracy and meeting deadlines.

Key Responsibilities

• Perform full-cycle accounts payable processing, including receipt, review, coding, matching, and entry of vendor invoices.
• Process a high volume of invoices accurately and efficiently while ensuring timely payment.
• Complete three-way matching of purchase orders, invoices, and receiving documentation.
• Research and resolve invoice discrepancies, pricing issues, and vendor inquiries.
• Prepare and process weekly check runs, ACH payments, wire transfers, and other electronic payments.
• Reconcile vendor statements and investigate outstanding balances or discrepancies.
• Establish and maintain positive working relationships with vendors and internal departments.
• Ensure all invoices are coded correctly to the general ledger and approved in accordance with company policies.
• Assist with month-end close by preparing AP reconciliations, accruals, and supporting documentation.
• Maintain organized electronic and hard-copy AP files and documentation.
• Monitor aging reports to ensure timely processing and resolution of outstanding items.
• Assist with audit requests and provide supporting documentation as needed.
• Support continuous process improvements to increase efficiency and accuracy within the accounts payable function.

Qualifications

• Minimum of 3 years of recent, full-cycle Accounts Payable experience required.
• Experience processing high-volume invoices in a fast-paced accounting environment.
• Strong knowledge of three-way matching, invoice coding, vendor reconciliations, and payment processing.
• Proficiency with ERP/accounting systems such as SAP, Oracle, Net Suite, Microsoft Dynamics, JD Edwards, or similar platforms.
• Intermediate Microsoft Excel skills, including formulas, sorting, filtering, and pivot tables.
• Excellent attention to detail with a high degree of accuracy.
• Strong organizational, analytical, and problem-solving skills.
• Ability to prioritize multiple deadlines while working independently and as part of a team.
• Excellent communication and customer service skills when interacting with vendors and internal stakeholders.

Preferred Qualifications

• Experience working in the energy, manufacturing, or industrial industries.
• Exposure to month-end close and audit support.
• Associate's or Bachelor's degree in Accounting, Finance, or a related field is preferred.

Why Apply?

• Opportunity to join a well-established organization in The Woodlands.
• Monday through Friday schedule with standard business hours.
• Collaborative accounting team and professional work environment.
• Excellent opportunity to showcase your Accounts Payable expertise while gaining valuable industry experience.

If you have strong full-cycle Accounts Payable experience and enjoy working in a fast-paced, team-oriented environment, we encourage you to apply today!