FlexSteel - Invoice Specialist

Job Title

Supports the Corporate Controller with invoicing customers, preparation of data analysis, and administrative functions for the Accounting Department. Committed to working in a team-oriented environment.

Essential Functions and Responsibilities

• Prepare accurate invoices using in house system detailing amount due for product(s) and/or services shipped; may include itemizing details
• Prepare customer specific invoicing reports and maintain records of invoices and any supporting documents
• Input invoices in customer AP systems when required
• Mail customer invoices to appropriate parties when required
• Support the month/year end closing process by assisting Corporate Controller
• Assist in resolving any billing discrepancies or questions
• Keep current and up to date on customers' invoicing requirements
• Verify accuracy of billing data and revise any errors
• Perform other administrative duties for the Accounting Department.

Supervisory Responsibilities

• There are no supervisory responsibilities

Education, Experience and Qualifications

• A high school diploma or equivalent is required.
• AAS and/or combination with commensurate experience is preferred.
• 3-5 years of billing experience is a plus.
• Experience working in a fast-paced environment; stress tolerance and conflict management skills
• Proficient in MS Office and other accounting software
• Hands on experience with an ERP system.
• Ability to take care of customers' needs while following company procedures
• Excellent communication skills and organizational skills
• Detail oriented
• Ability to work well in a team environment
• Knowledge of accounts receivable; knowledge of office administration and procedures
• Ability to perform work accurately and thoroughly

This position may require:

• Pre-employment drug screening
• Background checks
• Medical examinations
• Safety certifications
• Valid driver's license
• Ability to wear personal protective equipment (PPE)
• Working in various weather conditions
• Travel to remote locations

Cactus Companies maintains a drug-free workplace and participates in E-Verify.

Physical Demands

• Office Positions:
  This position generally operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. While performing the duties of this job, the employee is regularly required to:
• Sit for extended periods at a desk and work on a computer
• Use hands to finger, handle, or feel objects, tools, or controls
• Reach with hands and arms
• Talk and hear
• Occasionally lift and/or move up to 25 pounds
• Walk or stand periodically throughout the day
• Maintain sustained concentration on computer screens
• Work under deadlines with frequent interruptions

Work Environment

• Office Positions:
  This position generally operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. While performing the duties of this job, the employee is regularly required to:
• Normally work in an office environment or from home as needed by the business; however, occasionally may work at a branch location or manufacturing facility.
• Occasionally may be exposed to hazards such as loud noise, heavy equipment, temperature extremes, chemicals, etc., while visiting a branch location or manufacturing facility.
• The noise level in the work environment is usually moderate.

Disclaimer

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this position. Duties, responsibilities, and activities may change at any time with or without notice. Cactus Companies is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, veteran status, genetic information, or any other characteristic protected by law.

Safety is our top priority. All employees must comply with our comprehensive safety programs, participate in required safety training, and demonstrate commitment to our safety-first culture.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.