Accounting Specialist

About Us: Sign Resource Management is a leading provider of innovative signage solutions for the construction industry. We specialize in delivering high-quality, customized signage& graphics that enhance the visibility and branding of construction projects. Our commitment to excellence and customer satisfaction has positioned us as a trusted partner in the industry.

The Accounting Specialist (part-time, 30 hours/week) is responsible for the accurate and timely day-to-day financial administration of SRM, including accounts payable, accounts receivable, project billing, payroll, bookkeeping, job-cost accounting, financial reporting, and coordination with the companies outside accounting professionals.

This position provides the reliable financial information needed for SRM's Managing Partners to understand cash flow, project profitability, outstanding receivables, obligations, and overall company performance.

• Receive, review, and enter vendor and subcontractor invoices.
• Match invoices to purchase orders and investigate discrepancies before payment.
• Maintain vendor records, W-9s, payment information, and supporting documentation.
• Prepare scheduled vendor payments for approval.
• Track subcontractor documentation and lien-related paperwork when required.

• Maintain project billing schedules and contract billing requirements.
• Prepare monthly progress billings, including required schedules of values and supporting documentation.
• Track retainage, deposits, approved change orders, and project balances.
• Submit invoices through required customer billing platforms.
• Monitor accounts receivable and follow up on past-due balances.
• Provide regular AR-aging information to the Managing Partner – Business Development & Operations.

• Process payroll accurately and on schedule.
• Maintain payroll and employee compensation records.
• Coordinate payroll reporting and related tax information.
• Support employee onboarding, benefit administration, and HR recordkeeping as assigned.
• Maintain accurate accounting records in Quick Books Online.
• Categorize transactions appropriately by company and project.
• Reconcile bank and credit card accounts.
• Maintain accurate accounts payable, accounts receivable, and general-ledger records.
• Assist with month-end and year-end close.
• Prepare routine P&L, balance-sheet, cashflow, AR, AP, and project financial reports.
• Provide financial information needed for management decisions and forecasting.
• Identify unusual transactions, cost variances, margin deterioration, or cash-flow concerns.

• Set up awarded projects financially using information provided by the Administrative Coordinator.
• Enter original budgets and approved contract changes.
• Track revenue, purchases, subcontractor expenses, and other costs by project.
• Produce project-cost and profitability information for the Managing Partners.
• Assist in comparing estimated costs against actual costs to improve future estimating.

• Maintain organized documentation for the company's outside accounting firm.
• Provide requested monthly, quarterly, and annual financial information.
• Coordinate information required for payroll, sales tax, franchise tax, income tax, and other filings handled internally or through outside professionals.
• Support audits and financial reviews as necessary.

• Accurate books
• Timely monthly billing
• Low invoice and payment error rates
• Current accounts receivable
• Accurate project-cost reporting
• Payroll completed accurately and on time
• Timely financial reporting
• Clean documentation for the outside accounting firm

• Accounting, bookkeeping, or construction-accounting experience.
• Experience with accounts payable, accounts receivable, reconciliations, and payroll.
• Construction project billing/job-cost experience strongly preferred.
• Exceptional attention to accuracy and detail.
• Ability to protect confidential financial and employee information.
• Ability to independently manage recurring deadlines.
• Will need to become a Texas Notary, if not already qualified.

• Competitive compensation
• Opportunities for professional growth and development
• Dynamic and supportive work environment
• Chance to contribute to innovative projects in the architectural signage industry