Executive Administrative Assistant

Job Title:

Executive Administrative Assistant

Rockdale, TX

An Executive Assistant aids high-level executive within the company and is often trusted with complex duties and sensitive information and generally ensuring the smooth running of the office, working both on a one-to-one basis with executives and on a wider basis with internal and external stakeholders.

In addition to general administrative work, Executive Assistants may oversee scheduling meetings, taking minutes during sessions, maintaining databases, and producing reports or presentations for their executive leadership. The role demands flexibility and a high degree of planning to ensure that the Executive’s schedule is precisely managed.

• Organize, schedule, and maintain various meetings with internal and external project stakeholders as needed.
• Prepare meeting agendas, presentations, and minutes
• Prepare reports and maintain appropriate filing systems
• Own and manage onsite project on-boarding process for new-hires
• Assist in the coordination of community involvement and community sponsored events, along with the processing of associated invoices
• Ensure timely submission of time sheets for the project team
• Plan social functions for internal and external project teams
• Submit and reconcile expense reports

• Microsoft Suite – Word, Excel, Outlook, PowerPoint, and Teams
• Zoom
• Adobe Photoshop and In Design

• High School Diploma or equivalent
• A certificate or Diploma in Business Administration is preferred
• Minimum of five (5) years of experience as a receptionist, administrative assistant, or equivalent customer service-related position
• One (1) year minimum experience in similar position Proficiency in Computer Skills

• Excellent written and verbal communication skills
• Attention to detail and problem-solving skills
• Strong organizational skills with the ability to multi-task
• Excellent time management skills and ability to prioritize work

This job description reflects an assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Physical requirements for this role may include but not limited to walking, standing, operating tools/equipment, and lifting items (up to 25lbs).??

Tasks may also be carried out in varying weather conditions and environments as appliable to the position.?

Ranked among the top commercial and industrial construction companies in the country by?

Engineering News-Record, Yates Construction is family-owned and provides a wide range of construction and building services. Incorporated in 1964 by William G. Yates Jr., we have steadily grown to become one of the top commercial and industrial construction companies in the nation. We are financially sound with a significant bonding capacity as well as vast personnel and equipment resources.

Our portfolio includes commercial?and industrial?projects from various sectors including arts and culture, civil, commercial, education, entertainment and gaming, federal, healthcare, hospitality, manufacturing, municipal, retail, and technology. We work hard to understand our client’s business needs and continually look for opportunities to provide additional value to our clients and their projects.

Our client?relationships are the foundation of our success, and our primary goal is to help each of our clients achieve their vision. We do this by carefully managing the?details and complexities?of each project and communicating constantly with all team members.

Yates Construction provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal and state law requirements.

Yates complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.