Senior Business Administrator | Risk Management & Safety

Senior Business Administrator I | Risk Management & Safety

Agency: Prairie View A&M University

Department: Environmental Health & Safety

Proposed Minimum Salary: Commensurate

Job Location: Prairie View, Texas

Job Type: Staff

The Senior Business Administrator I provides financial, administrative, and operational coordination for the Office of Risk Management & Safety (RMS). This position manages departmental business processes, supports RMS programs and safety‑related services, assists with compliance with university policies and regulatory requirements, and serves as a liaison between RMS, university departments, contractors, and external partners.

Please Note: The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidate’s education and experience, within the assigned salary range for this position.

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H‑1B petitions filed after September 21, 2025. Texas A&M University will NOT pay this fee. If you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

On January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H‑1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status, this moratorium may affect our ability to employ you should you be selected as the final candidate.

• Prepare and issue invoices for RMS services (e.g., fume hood/BSC certifications, CPR, and safety trainings).
• Process and approve requisitions, reconciliations, and vendor payments.
• Assist with budget preparation, financial reporting, expenditure tracking, and year‑end fiscal closing.
• Research and resolve financial and procedural issues and coordinate vendor procurement, including event staffing for university events such as Commencement.
• Maintain financial records and documentation in accordance with university procedures.
• Serve as liaison between RMS and university departments, contractors, and external partners to facilitate business and operational processes.
• Coordinate departmental status, committee, and project meetings, including agenda preparation and tracking follow‑up items.
• Draft and manage departmental correspondence, safety announcements, and training notices.
• Maintain calendars, schedule meetings and trainings, and coordinate logistics for RMS events and programs.
• Maintain departmental records and electronic files in accordance with document control and records retention requirements.
• Coordinate hazardous waste pickups and maintain compliance documentation.
• Provide administrative coordination for the Occupational Health Program.
• Maintain inventory and property accountability records.
• Assist with insurance policy tracking, safety audit coordination, reporting activities, and departmental compliance initiatives.
• Coordinate hiring documentation, onboarding materials, timekeeping support, personnel records, and training compliance tracking.
• Provide administrative and operational support for RMS initiatives, special projects, and departmental priorities. Performs other duties as assigned.

• Bachelor’s degree or equivalent combination of education and experience.
• Eight years of related experience in general office, accounting, or personnel operations, including related supervisory experience.

• Knowledge of word processing, spreadsheet, and database applications. Interpersonal and communication skills.
• Planning and organizational skills.
• Ability to multitask and work cooperatively with others.

• Ability to manage multiple priorities, work independently, and handle sensitive information with discretion.
• Experience with financial or HR systems (e.g., FAMIS, Workday, Emburse).

• Applicants with…