Administrative & Client Services Executive

Job Description:

• Managing correspondence:
  This includes answering phone calls, replying to emails, and sending out letters or packages.
• Record keeping:
  This includes keeping track of files, documents, and records in an organized and accessible manner on drive and hardcopy.
• Scheduling and calendar management:
  This includes setting up appointments, scheduling meetings, and coordinating with other team members.
• Providing administrative support:
  This includes providing clients' application support and support to cross departmental work, other tasks include, collecting and sorting out mails, scanning, photocopying, printing, drafting and issuing of contracts, check and generate invoices for respective departments.
• Data entry and database management:
  This includes entering and maintaining data in databases, spreadsheets, and other systems.
• Financial administration:
  This includes handling invoices, processing payments, and managing petty cash.
• Maintaining office and pantry supplies:
  This includes keeping track of inventory, ordering supplies when needed, and ensuring that the office and pantry is well-stocked.
• Other ad-hoc duties:
  This includes greeting clients or visitors, answering questions, and directing them to the appropriate person or department.
• Able to converse, read and type in mandarin for communication with mandarin-speaking clients should it be necessary.

• Be meticulous and responsible
• Able to work independently or as a team.
• Candidates should be familiar with Microsoft office, google drive and AI apps, and have the initiative and be driven.
• Preferred with minimum 5 years of working experience in a similar role or in a professional services firm.
• Able to communicate well in both English and Mandarin (to liaise with Mandarin-speaking clients)