Office Manager II or III - Henrietta Maintenance

Job Description - Office Manager II or III - Henrietta Maintenance (2601121)

Job Description

Office Manager II or III - Henrietta Maintenance - (2601121)

The Wichita Falls District is looking for an Office Manager at our Henrietta Maintenance Location. Someone organized, dependable, and ready to keep daily operations running smoothly. You’ll handle everything from coordination and record keeping to supporting crews and keeping communication on track. If you’re ready to step into a key role and make an impact every day, apply now and join our team.

40,000.00

64,469.00

Yearly

Nonexempt

Henrietta Maint Section 819 US 287 SOUTH Henrietta 76365

Yes, 5 % of the Time

Day Job Shift Details : 40 Hours per week M-F | OT as needed Location Flexibility :
Onsite

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at:
Total Compensation Package

To view benefits available to all State of Texas employees visit:
Benefits at a Glance | ERS (texas.gov)

Performs administrative support-related work in a maintenance office or district headquarters. Work requires contact with high-level managers, executives, governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

• Assists with data entry for construction record-keeping.
• Composes and prepares correspondence and applicable recurring or special one-time reports and confidential and sensitive communications.
• Maintains materials inventory.
• Answers the telephone, evaluates requests, answers questions, routes messages and serves as the receptionist front desk assistant.
• Assists in preparing monthly and final maintenance contract estimates.
• Conducts monthly spot inventories, verifies inventory findings, reconciles and coordinates with Business Services on adjustments needed.
• Coordinates with District Warehouse personnel on surplus property sales of miscellaneous items.
• Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity.
• Maintains and updates office files/records/logs and a wide variety of automated systems in support of personnel, finance, budgeting, maintenance, inventory, contracts, purchasing, travel information, and/or permitting activities.
• Maintains radio contact with field units; responds to assists with emergency situations as required.
• Monitors and assists with data entry for maintenance contract record keeping.
• Monitors the use of equipment and transfers.
• Prepares statistical reports and verifies for accuracy and completeness.
• Prepares and distributes correspondence.
• Processes change orders, supplemental agreements, and extra work orders.
• Receives, sorts, opens, evaluates content and distributes mail.
• Reviews and processes records of completed maintenance projects.
• Reviews, prepares and/or negotiates applicable program purchases for services, office materials, supplies, tools and/or equipment and monitors contracts.
• Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
• Processes receipts and invoices for payment.
• Performs other job responsibilities as assigned.
• Creates and maintains related activity logs, files and reports on services.
• Evaluates and researches information to solve customer service problems.
• Inputs and maintains daily production reports and compiles monthly reports for manager.
• Logs, files, and cross-references correspondence; and verifies documents and records.
• Retrieves information from master files or databases and verifies against applications, forms and other documents.
• Coordinates with district personnel with annual inventory of supplies, stockpiles, and minor equipment.
• Prepares monthly and final maintenance contract estimates.

• Education: High School Grad or Equivalent in general education.
• Experience: Maintenance Support Tech II: 1 year of experience in administrative or clerical support, customer service, or related experience. Maintenance Support Tech III: 3 years of experience in administrative or clerical support, customer service, or related experience. (Experience can be satisfied by full time or…