TPWD - Administrative Assistant IV; Regional Office

Title

TPWD - Administrative Assistant IV (Regional Office) )

PARKS AND WILDLIFE DEPARTMENT

Texas - Fort Davis, SP-RO-R1-Fort Davis TX Hwy 118N Park Road 3 PO Box 1079 Fort Davis 79734

Office and Administrative Support

Regular

Yes, 5% of the Time

• Administrative Support (60%)
  • Edit, distribute and respond to correspondence, reports, forms, and documents.
  • Explain and disseminate information on agency and divisional programs, procedures, regulations or policies.
  • Conduct administrative reviews to ensure completeness.
  • Administer travel arrangements, plan and facilitate meetings, and prepare presentations.
• Purchasing, Accounting & Budgeting (25%)
  • Assist with budget preparation and maintain the tracking system.
  • Review expenditure history and maintain revenue tracking.
  • Check purchase request documents for accuracy and compliance.
  • Enter purchase order data and maintain procurement card logs.
  • Make purchases with a state procurement card.
• Human Resources & Staffing Support (5%)
  • Coordinate job postings and screening of applicants.
  • Answer policy questions on promotions, demotions, merit increases.
  • Monitor employee timesheets and prepare leave reports.
  • Assist with interview processes and system access coordination.
  • Provide guidance to others.
• Other Division Specific Duties (5%)
  • Coordinate and schedule travel for agency employees.
  • Conduct record retention work and disposal of records.
  • Assist with procedural or policy changes to improve operations.
  • Maintain equipment, materials and supplies.
  • Provide customer service to internal and external customers.
• Marginal Duties (5%)
  • Perform additional duties as assigned.
  • Comply with agency, division and department rules, regulations, and procedures.

• Graduated from high school or holds a GED.
• Three years of experience in administrative support work.
• Experience maintaining filing systems, compiling data for charts, spreadsheets, databases, and preparing summaries or reports.
• Experience providing guidance to others.
• Valid State driver’s license.

• Thirty semester credit hours from an accredited college or university with coursework in management, business administration or a related field may substitute for one year of the required experience, with a maximum substitution of two years.

• Four years of experience in administrative support work.
• Experience in customer service.
• Experience in expenditure tracking, budget management or reconciliation.

• Knowledge of office practices and administrative procedures.
• Knowledge of records retention and archival methods.
• Knowledge of purchasing, procurement methods or procedures.
• Knowledge of human resources administration and hiring practices.
• Skill with standard office equipment and software.
• Skill in Microsoft Office Suite and virtual meeting platforms.
• Skill in training others.
• Skill in budget management, tracking, forecasting or monitoring.
• Ability to communicate effectively, handle difficult or emergency situations, evaluate the effectiveness of systems, and identify and assemble information.

• Required to work 8 hours per day, 5 days per week.
• May be required to work overtime, holidays, weekends, and other hours with supervisor approval.
• May be required to operate a state vehicle.
• Required to travel 5% of the time with possible overnight stays.
• Required to conform to dress and grooming standards, work rules and safety procedures, and follow the non‑smoking policy in all state buildings and vehicles.