Administrative & Documentation Coordinator

1. Administrative & Documentation Support

• Prepare, organise, and maintain corporate documents and records (both electronic and physical)
• Ensure proper filing, indexing, and retrieval of documents
• Support the preparation and formatting of standard templates, forms, and documentation
• Assist in collating documents for submission to internal stakeholders or external parties
• Maintain trackers and ensure documents are complete and properly archived

2. Meeting Coordination & Support

• Coordinate scheduling of meetings with internal stakeholders and external parties
• Prepare and distribute meeting materials (agenda, documents, packs)
• Track and follow up on action items from meetings

3. Coordination with Internal & External Parties

• Liaise with internal stakeholders to obtain required documents or information
• Coordinate with external service providers for administrative matters (e.g. document submissions, logistics)
• Track requests and follow up to ensure timely completion
• Support general coordination for corporate secretariat activities

4. General Administrative Support

• Provide day-to-day administrative support to the Legal & Corporate Secretariat team
• Assist with logistics, document handling, and basic compliance tracking (non-technical)
• Support process improvements in document management and workflow efficiency

JOB SPECIFICATION (MINIMUM REQUIREMENTS)

Experience / Skills

• 1–3 years of experience in administrative, coordination, or office support roles
• Strong organisational and documentation skills
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Ability to manage multiple tasks and follow through on deadlines
• Attention to detail and accuracy in handling documents