Administrative Coordinator

Allied seeks an Administrative Coordinatorforits office in Fort Lauderdale, Florida.

This position is for an individual who has excellent welcome center and reception hospitality skills, is impeccably organized, and has a great attitude and a zest for excellence and growth.

This position directly supports our Fort Lauderdale office, the HR/Administration Directorate, and the local EVPs, and liaisons with other Allied campuses.

At Allied, we believe great service matters from the start and finish of everything we do.

Going the distance for our clients begins with taking care of our team members.

They are our most important asset.

We invest in their continuous development, and recognize their contribution to our success.

Great work starts with creating great work environments, promoting collaboration for a team dedicated to creating value worldwide.

The Allied Team is highly resourceful, innovative, and competent with extensive experience.

Our culture is open, accessible,adaptive and flexible, offering work-life balance, and empowering our people, because everyone’s voice matters.

We promote “we” over “me” andsolutionsoriented creative thinking.

It’sthe Allied way.

Allied is an equal opportunity employer. DFWP/EEOE.

• Professionally greet visitors, guests and Allied team members utilizing exemplary hospitality skills. Maintain a welcoming environment in all areas of the office.
• Professionally answer incoming phone calls, providing the necessary information to callers or connecting callers to appropriate Allied team members. Able to be client centric and interact well with Allied team members, partners and potential clients. Incoming call volume can reach 15 per hour.
• Assist with the planning and scheduling of meetings and events, securing any resources which may include creating timelines, agenda items, background materials, snacks and coffee service, and group catered meals.
• Manage all incoming deliveries and mail, ensuring efficient organization and timely distribution to the appropriate recipients via the established office mailing system. Oversee all aspects of daily outgoing mail and package management.
• Maintain a clean, safe, and organized work environment, including the lobby and reception areas, the cafe and conference room.

• Monitor office related supplies for ordering and restocking, including cleaning and paper supplies, printer supplies, snacks, beverages, etc. Works with the HR Generalist on site on certain purchases.
• Order company related swag (mugs, hats, shirts, bags, bottles, pens, etc.) in coordination with other Allied offices and the marketing department.
• Update company events in calendars and company intranets and schedule conference rooms for Allied team members. Inform staff of important information related to the office. Maintain information on TVs and monitors for relevant information and messaging.
• Support in preparing travel arrangements for Allied team members, partners and clients, utilizing company resources and programs.
• Assist office team members with general research, document management, compilation of data, preparation of reports and presentations, and other general office related items.
• Document and communication preparation as well as filing support.

• Support, coordinate and actively participate in the planning and scheduling of Fort Lauderdale based special events such as quarterly meetings, workshops, OMT meetings, and PR events, securing any needed resources, materials, equipment and food and beverage.
• Assist in HR related tasks, including onboarding events, company poll tabulations, maintenance of data, wellness programs, and employee engagement initiatives.
• Provide administrative support to the Business Operations Department for Huddle and Allied Activities, scheduling appointments and events, and creative content support.

• Utilize Allied’s CRM system with increasing proficiency to manage information as part of handling phone calls and managing responsibilities.
• Utilize Google, Microsoft, and Zoho office applications with increasing proficiency to…