Payroll Specialist

Location: Waller

Job Title:

Payroll Specialist

Wage/Hour Status:
Nonexempt

Reports to:

Payroll & Benefits Coordinator

Pay Grade:
Para / Clerical PG 7

Dept./School:
Business Office

Work Days Scheduled: 226

Fund:
General/Local

PRIMARY

PURPOSE:

Prepare payroll for the district, including related reports and deposits. Work under supervision to ensure accurate and timely preparation of payroll records by following prescribed procedures and regulations.

Qualifications:

High School Diploma;
Bachelor's degree, preferred

Special Knowledge/

Skills:

* Knowledge of Skyward software, preferred

* Knowledge of basic payroll accounting procedures

* Knowledge of payroll related account codes as established by the TEA FASRG

* Ability to maintain accurate and auditable records

* Effective organizational, communication, and interpersonal skills

* Ability to clearly communicate payroll principles to employees in understandable terms, both in written and verbal form

* Knowledge of the Affordable Care Act in relationship to payroll and its reporting requirements

* Proficiency in typing, keyboarding, calculator (10-key touch), and file maintenance

* Ability to use personal computer and software to develop spreadsheets, databases, and word processing

* Proficiency in Microsoft Excel/Google Sheets

* Ability to work with numbers in accurate and rapid manner to meet established deadlines

* Bilingual, preferred

Experience:

* Three years of payroll accounting experience

MAJOR

RESPONSIBILITIES AND DUTIES:

Payroll Accounting

* Prepare accurate district payroll for distribution to employees following established procedures.

* Receive and audit time sheets and determine dock and/or donated days for all district employees.

* Calculate employee wages, salaries, hours worked, overtime pay, and determine with holdings, deductions, and net pay.

* Balance payroll earnings and deductions with the assistance of Employee Benefits Administrator.

* Provide information to the Business Office to initiate related transfers of funds and deposits.

* Maintain district payroll registers, employee payroll information, and other original documentation in an orderly and accurate manner in accordance with state, federal, and district requirements.

Data Entry

* Prepare and post all payroll changes including payroll deductions, salary changes, termination, and new employee information.

Records and Reports

* Compile, maintain, and file all reports, records, and other documents as required including maintaining payroll records, government reports and service records.

* Prepare and submit payroll reports and forms including those required by Internal Revenue Service, Texas Workforce Commission, Workers' Compensation Commission, and any other required reporting entity.

Other

* Work cooperatively and communicate effectively with the human resource department, principals, campus and department secretaries, and employees to ensure accuracy of information reported; resolve payroll problems and inquiries.

* Maintain confidentiality of information.

* Follow District safety protocols and emergency procedures.

* Serve as a backup to the Benefits Department as needed to serve the employees of the district.

General Employee Requirements:

* Quality of Work - complete assignments meeting quality standards, to include accuracy, neatness, thoroughness and adherence to standards and safety rules.

* Quantity of Work - demonstrate the ability to manage several responsibilities simultaneously, perform work in a productive and timely manner, and meet work schedules.

* Work Habits - display a positive, cooperative attitude toward work assignments, working diligently to accomplish tasks assigned.

* Communication - communicate in a positive manner with others, to include listening and responding appropriately, expressing ideas orally and in writing in a manner that helps build a positive climate for the organization.

* Dependability - adhere to time frames, monitor projects and exercise follow-through, be on time for meetings and appointments, and respond appropriately to instructions and procedures.

* Cooperation - work well with co-workers and supervisors as a contributing team member, demonstrate consideration of and maintain rapport with…