Athletic Secretary

Location: Progreso

Primary

Purpose:

Ensure efficient operation of Athletic Department office and provide clerical services for Athletic Director and Coaches staff.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/

Skills:

Proficient keyboarding and file maintenance skills

Ability to use software to develop spreadsheets, databases, and do word processing

Ability to maintain accurate and auditable records

Knowledge of basic accounting principles

Ability to follow verbal and written instructions

Ability to perform a variety of tasks often changing assignment on short notice

Effective organizational, communication, and interpersonal skills

Experience:

Five years secretarial experience

Major

Responsibilities and Duties:

Records, Reports, and Correspondence

* Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements.

* Maintain school calendar of events.

* Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.

Reception and Phones

* Receive incoming calls, take reliable messages, and route to appropriate staff.

* Assist students, teachers, and parents as needed.

* Schedule meetings and appointments and maintain calendar for Athletic Director.