Administrative Assistant II - Count Room - Michael Unit

Position: Administrative Assistant II - Count Room - Michael Unit (042229)
Location: Tennessee Colony

JOB SUMMARY

Performs routine administrative support work. Work involves providing administrative support

including disseminating information; assisting with maintaining filing systems; and preparing and

editing reports and documents. Works under moderate supervision with limited latitude for the use

of initiative and independent judgment.

ESSENTIAL FUNCTIONS

A. Organizes, assigns, and reviews unit count room activities to include unit absentee tracking

procedures; assigns inmate housing in compliance with legal, medical, and custody

requirements; reviews housing and job assignment records to determine compliance with Lamar

and Health Summary for Classification (HSM-18) restrictions; makes approved adjustments to

comply with mandates; and maintains classification committee records.

B. Coordinates with security staff to ensure accuracy of the count process and appropriate inmate

housing assignments; assists in resolving errors or conflicts; and ensures accurate maintenance

of the count room board display.

C. Assists in performing data entry for the preparation and maintenance of accurate count room

records and the verification of information related to the unit strength and count to include

additions, deletions, housing assignments, custody status, job assignments, medical status,

absences, and lay-ins.

D. Responds to routine inquiries regarding count room rules, regulations, policies, procedures,

records, and reports; assists in the development of unit count room policies and procedures;

and makes recommendations for improvements.

E. Organizes, assigns, and reviews the work of others; and assists in training and providing

technical assistance to others.

* Performs a variety of marginal duties not listed, to be determined and assigned as needed.

MINIMUM QUALIFICATIONS

A. Education, Experience, and Training

1. Graduation from an accredited senior high school or equivalent or GED.

2. Customer service, clerical, secretarial, administrative support, technical program support,

or criminal justice experience preferred.

3. Correctional unit operations experience preferred.

4. Computer operations experience preferred.

5. Inmate classification experience preferred.

Knowledge and Skills

1. Knowledge of office practices and procedures.

2. Knowledge of unit count room procedures preferred.

3. Knowledge of agency and departmental organizational structure, policies, procedures,

rules, and regulations preferred.

4. Skill to communicate ideas and instructions clearly and concisely.

5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the

public.

6. Skill to interpret and apply rules, regulations, policies, and procedures.

7. Skill in problem-solving techniques.

8. Skill in the use of computers and related equipment in a stand-alone or local area network

environment.

9. Skill to prepare and maintain accurate records, files, and reports.

10. Skill to plan work in order to meet established guidelines.

11. Skill to plan, organize, and assign the work of others.

ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION

A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend

repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze,

alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate

motor equipment.

B. Conditions include working inside, working around machines with moving parts and moving

objects, radiant and electrical energy, working closely with others, working alone, working

protracted or irregular hours, and traveling by car, van, bus, and airplane.

C. Equipment (machines, tools, devices) used in performing only the essential functions include

computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.