Office Coordinator

Locations: Charlotte

Pay Range: $19.44 - $24.47 hourly, depending on experience

to experience a Day in the Life of our Teammates!

Uncap Your Potential at America's Largest Coca‑Cola Bottler — Pour Your Passion into Purpose! We're more than beverages—we're building meaningful careers and vibrant communities. Join our team where your talent meets purpose, and every teammate directly shapes our success.

• Career Growth:
  Clear pathways to advance and develop your career.
• Competitive Benefits: 401(k) match + health coverage + employee stock purchase plan.
• Purpose‑Driven:
  Create meaningful impact in the communities you serve.
• Professional Development:
  Dedicated training + personalized mentorship.

The Office Coordinator provides reception and clerical support for a distribution center or business office to maintain efficient communications between public callers, vendors, employees, and candidates seeking employment. This position coordinates field office operations to ensure organizational effectiveness and efficiency. The Office Coordinator is accountable for a variety of duties that support various functions ranging from Human Resources, Finance, Security, and Procurement.

• Coordinates pre‑employment physical testing (where applicable) and processes pre‑employment background checks and drug screens. Creates new s and sets up access to building and logs the information into the facility security system. Coordinates with other Administrative staff in scheduling  pictures. Ensures completion of hiring‑related documentation, assisting teammates with completion of new hire documentation and related system entries. Inspires the teammate onboarding experience including benefit and company services introduction.
• Provides teammate services including but not limited to work and time off scheduling, management of the timekeeping system, ensuring facility and badge access, and resolving issues. Serves as a liaison to department leaders on a wide array of employee relations issues. Verifies and completes weekly payroll, submits variable compensation requests and over/shorts, and researches other pay‑related matters. Facilitates teammate master data changes to ensure accurate information and correct payment.
• Procures location supplies which often include office, janitorial, Point of Sale materials, customer promotions, first aid replenishment, break room, and work‑related equipment/handling supplies. Codes and submits invoices for payment. Procures temporary labor as required.
• Coordinates meetings and events for internal and external groups (scheduling, catering, room setup, etc.).
• Facilitates and/or schedules facility or system repair requests. Maintains the site security system, ensuring badge access and related security equipment (cameras, fire alarms, sprinklers) are operational and documentation is current. Maintains a security access log including alarm codes, key issuance, safe access, and specific access privileges.
• Researches and provides analysis on P/L queries, other financial variances, and status of invoice payments.
• Maintains OSHA and other safety‑related documentation and logs.
• Ensures teammates are set up in the company E‑learning management solutions while ensuring other special compliance documentation requirements (Department of Transportation, Safe Quality Food, MSDS, and others) are maintained and current.
• Provides administrative support to location safety committees and follows up on tasks related to accidents.
• Facilitates location Transitional Return to Work assignments and related requirements. Serves as primary liaison with Corporate Risk Management Team and TPA.
• Performs general administrative duties such as mailing/shipping of materials, facilitates teammate drink orders, maintains legal postings in the facility, and creates/publishes employee communications.
• Provides technical support for company equipment and coordinates with the IT Team for advanced needs.
• Handles all incoming calls to the switchboard, greets and directs visitors and guests to the facility, and performs multiple public, vendor, and teammate contact duties to ensure correct destination.
• Mai…