Administrative Assistant II

Position:
Administrative Assistant II

Shift: Monday - Friday, 8:00am - 4:00pm
Pay: $22.90 per hour

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Strong verbal, written communication, and time management skills;
Proficient with word processing, spreadsheet and presentation software;
Ability to file, alphabetize and sort;
Ability to learn new software systems and tasks quickly;
Ability to learn the manager’s areas of responsibility and company policies, procedures, and operations;
Ability to read and concentrate via computer data entry typing and proofreading up to 50% of time.

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to other offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost (typing, proofreading, and assembling reports or proposals for customers or outside agencies and transcribing and distributing minutes for important meetings).
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

• Two years related experience
• High School Diploma or Equivalent, preferred

• Affordable medical, dental, and vision coverage available beginning on your 30th day
• PTO program for all associates, including paid holidays and vacation
• 401(k) with generous company match
• Tuition reimbursement program
• Excellent training and career advancement opportunities

Our Organization is an equal opportunity employer.