Administrative Coordinator

Job Title

Administrative Coordinator I, Agency East Texas A&M University Department Nursing

• Coordinates administrative support functions.
• Plans and coordinates administrative activities and services.
• Participates in the planning and execution of administrative operations.
• May serve as the office manager.
• Monitors office procedures.
• Develops, evaluates, and ensures adherence to office procedures.
• Assists in the development of budget and grant funding tracking.
• Records meeting minutes and tracks completion of tasks for various faculty committees.
• Formulates, interprets, and/or implements management policies or operating practices.
• Develops administrative and technical procedures.
• Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures.
• Maintains current knowledge of University and School of Nursing policies and procedures and may monitor compliance.
• Performs special analyses and project summaries.
• Prepares and reviews operational and special reports and compliance with regulatory reporting, as required.
• Coordinates office records retention and maintains office references and resources materials.
• Coordinates travel arrangements and prepares itineraries.
• Plans and coordinates meetings, seminars, and other special events.
• Coordinates the maintenance of office supplies and equipment.
• Makes recommendations for process improvements, administrative changes, or new initiatives.
• Supervises, trains, and evaluates the work of student workers.
• Assigns tasks and evaluates job progress.
• Maintains departmental calendar and schedules faculty committee meetings.
• Assists with the maintenance of student rosters, faculty roster, and phone/email list of faculty and staff.
• Utilizes university and school systems/software to coordinate administrative processes for various on‑campus and off‑campus recruitment events.
• Plans, organizes and/or assists with School of Nursing events (i.e., Pinning, Nursing Honor Society Induction, White Coat Ceremony, New Student Orientation, Recruitment Events, etc.).
• Oversees inventory of promotional items and recruitment publications.
• Assists faculty in the management of the School of Nursing admissions and scholarship processes.

• Bachelor’s degree or equivalent combination of education and experience.
• Two (2) years of related administrative experience in higher education.
• Knowledge of word processing, spreadsheet, and database and presentation applications.
• Effective verbal and written communication skills.
• Strong interpersonal and organizational skills.
• Ability to multitask and work cooperatively with others.
• Ability to work with sensitive information and maintain confidentiality.
• Planning and organization skills.

• Knowledge of and experience with FAMIS, CANOPY and Banner.

• Employee tuition assistance for master’s and doctoral programs.
• Comprehensive benefits package including health, dental, vision, life, and long‑term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12–15 days of annual paid holidays, plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS), with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.

Physical requirements:

None.

All positions are security‑sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.