Administrative Officer - maternity leave coverage

InTTrust is a trusted Technology and Digital Solutions provider creating value for customers, encompassing IT Consulting and Implementation services, Database Operation, Administration and Optimization services, IT Managed Services, Cloud Governance & Security services. We are experts on Digital Transformation Solutions, Custom Applications Development & Application Modernization, IoT and ML/AI solutions, Design and Implementation of Private/Public/Hybrid Cloud solutions together with Multi-Cloud Integration.

The Administrative Officer plays a central role in ensuring smooth daily operations across the company. Acting as the first point of contact for visitors while supporting multiple departments (HR, Finance, and Office Management), this role combines front‑of‑house responsibilities with strong organisational and administrative support.

This position requires a highly organised, proactive professional who can manage competing priorities, maintain confidentiality, and deliver a professional employee and visitor experience.

• Serve as the first point of contact for visitors, clients, and candidates
• Handle incoming calls, emails, and correspondence
• Coordinate meeting logistics, manage meeting room bookings and set‑up
• Order supplies and manage vendors
• Liaise with building management and service providers (cleaning, maintenance, etc.)

• Coordinate interview scheduling (in‑person and virtual)
• Support new hire onboarding processes by preparing onboarding materials, coordinate induction schedules, collect employee documentation
• Draft new hire announcements across the organisation
• Maintain absence records and support absence tracking processes
• Assist with HR data entry and document management (ensuring GDPR compliance)
• Support planning and coordination of internal events

• Support invoicing processes by preparing and issuing basic invoices and by tracking invoice status and follow up as needed
• Assist Finance with expense documentation and record‑keeping
• Coordinate vendor and supplier administrative communication

• Proven experience in an administrative, office coordination, or receptionist role
• Fluent in Greek and in English
• Strong organisational and multitasking abilities
• Excellent communication and interpersonal skills
• Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel)
• Ability to work cross‑functionally and manage multiple stakeholders
• High attention to detail and confidentiality awareness

• Experience in HR or Finance administrative support
• Experience in a fast‑paced or tech environment
• Familiarity with HRIS or finance tools

• Customer‑service mindset (internal and external stakeholders)
• Proactivity and problem‑solving
• Flexibility and adaptability
• Strong time management and prioritisation
• Professional presence and communication

• Reports to:
  
  HR Director and CFO
• Works closely with HR, Finance, and Leadership teams

Competitive salary package commensurate with experience.

Private medical insurance plan.

Company provided laptop and equipment.

Access to training and development programs.

Opportunities for career advancement and growth.

A collaborative and supportive workplace culture.

Authorized to work in the EU.

Proficient in Greek.

InTTrust S.A. is proud to be an equal opportunities workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of age, race, colour, national origin, gender, sexual orientation, religion, disability or genetic information, or any other protected classification. We are committed to ensuring that our applicants and employees are respected, treated fairly and with dignity.